US Payroll Specialist: Accurate, Compliant & Timely

Create Synergies Inc.; Quezon City; On-site; PHP 400,000 - 800,000; Full time

Job summary

Create Synergies Inc. in the Philippines is seeking a US Payroll Specialist to ensure accurate, timely payroll for US-based employees, compliant with federal, state, and local laws. You will review timesheets, deductions, and benefits while maintaining precise employee records.

The role collaborates with HR, Finance, and Accounting, supports year-end tasks like W-2s, and helps audits, ensuring data confidentiality and payroll accuracy across complex jurisdictions.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Admin, HR, or related field.
• 1–3 years of US payroll processing experience.
• Strong knowledge of US payroll regulations, wage and hour laws, and tax requirements.
• Experience with multi-state payroll is highly preferred.
• Experience with major payroll systems (ADP, Workday, UKG, Paycom/Paychex, Ceridian, SAP, Oracle).

Responsibilities

• Process bi-weekly, semi-monthly, or weekly US payroll accurately and on schedule.
• Review employee timesheets, attendance, overtime, bonuses, commissions, and payroll adjustments.
• Ensure payroll calculations comply with federal, state, and local tax regulations.
• Process new hires, terminations, promotions, salary adjustments, and employee status changes.
• Maintain and update employee payroll records within the payroll system.
• Calculate and process final paychecks in accordance with state-specific regulations.
• Reconcile payroll reports and resolve payroll discrepancies before payroll processing.
• Manage payroll deductions including health insurance, retirement plans (401(k)), garnishments, wage attachments, and other voluntary deductions.
• Prepare payroll registers, reports, and audit documentation.
• Coordinate payroll tax filings and ensure timely payment of payroll taxes.
• Support year-end payroll activities including W-2 preparation and reconciliation.
• Respond to employee payroll inquiries regarding pay, taxes, deductions, and benefits.
• Collaborate with Human Resources, Finance, and Accounting teams to ensure payroll accuracy.
• Assist during internal and external payroll audits.
• Maintain confidentiality of employee payroll and compensation information.
• Identify payroll process improvements and recommend automation opportunities.

Skills

US Payroll Processing

Multi-State Payroll

Payroll Tax Compliance

Payroll Reconciliation

Wage & Hour Compliance

Employee Benefits Administration

Payroll Reporting

Payroll Auditing

Data Analysis

Attention to Detail

Problem Solving

Time Management

Confidentiality

HRIS & Payroll Systems

Education

Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field

Tools

ADP Workforce Now

Workday Payroll

UKG (Ultimate Kronos Group)

Paycom

Paychex

Ceridian Dayforce

SAP Payroll

Oracle HCM

Microsoft Excel

Job description

Create Synergies Inc. in the Philippines is seeking a US Payroll Specialist to ensure accurate, timely payroll for US-based employees, compliant with federal, state, and local laws. You will review timesheets, deductions, and benefits while maintaining precise employee records.

The role collaborates with HR, Finance, and Accounting, supports year-end tasks like W-2s, and helps audits, ensuring data confidentiality and payroll accuracy across complex jurisdictions.