US Payroll Specialist

MCVO Talent Outsourcing Services; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

MCVO Talent Outsourcing Services in Makati, Philippines seeks a Payroll Specialist to process bi-weekly payroll accurately. There may be cross-training on accounts payable tasks with training provided, and collaboration with internal teams, academy personnel, and outside vendors is expected.

Responsibilities include reviewing timecards and payroll data for accuracy, ensuring regulatory compliance, approving changes, tracking bonuses, handling garnishments, and preparing W-2s.

Qualifications

• Associates degree in business and two years’ payroll experience.
• Advanced communication, problem-solving, and attention to detail.
• Proficiency with MS Office and web-based systems.
• Ability to work in a fast-paced environment.
• History of working US business hours.

Responsibilities

• Process bi-weekly payroll accurately and timely.
• Review timecard summaries for accuracy and regulatory compliance.
• Ensure timecards are approved by management.
• Allocate labor distribution within the payroll system.
• Review new hire documents to support system integrity.
• Ensure reporting feeds are updated for benefit eligibility.
• Process employee changes related to payroll and deductions.
• Track bonus programs for proper processing.
• Process garnishments and child support orders.
• Comply with payroll laws and advise management on actions.
• Maintain confidentiality of payroll operations.
• Audit annual W-2 reporting.
• Future AP tasks: payments, reconciliations, and vendor payments.
• Any additional duties as assigned by manager.

Skills

Strong communication

Problem solving

Attention to detail

Flexibility

Multi-tasking

Analytical

Accounting knowledge

Time management

Reliability

Self-motivation

US business hours

Web systems

MS Office

Education

Associates degree in business

Tools

MS Office

Job description

Position: Payroll Specialist

Job Description:

Summary:

This is a professional position primarily responsible for accurately processing bi-weekly payroll. There may be some cross training on accounts payable related tasks in the future, of which the company will provide training. This position requires a cooperative approach with internal personnel, academy personnel, and outside vendors.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Reviews bi-weekly timecard summaries for accuracy and compliance with federal and state regulations.

• Reviews bi-weekly payroll information to ensure for accuracy, including earnings, taxes, and withholdings.

• Ensures timecards are approved by management.

• Allocates labor distribution within the payroll system during each processing period.

• Reviews new hire documents to support system integrity.

• Ensures reporting feeds are updated and accurate for benefit eligibility.

• Reviews, approves, and processes employee changes related to payroll and/or deductions.

• Tracks bonus programs for proper and timely processing.

• Process garnishments and child support order, in accordance with state regulations.

• Complies with federal, state, and local payroll legislation and advise management of actions necessary.

• Maintains payroll operation by instituting confidentiality.

• Audits annual W2 reporting prior to release of data forms.

• Accounts Payable Related Tasks for future:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

  • Reconciles processed work by verifying entries and comparing system reports to balances.

  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

  • Pays vendors, verifies federal tax identification numbers, schedules/prepares checks, resolves purchase orders, invoices and/or discrepancies and documentation.

  • Generate and distribute 1099 forms.

  • Verifies vendor accounts by reconciling monthly statements and related transactions.

  • Maintains historical records.

• Any additional duty as assigned by manger

Key Qualifications

include the following.

• Associates degree in business and two years’ experience in payroll or related is qualifying.

• To perform this job successfully, an individual must have advance communication skills, strong problem-solving skills, and attention to detail with advance web technology and MS Office skills.

• Demonstrates attention to detail and accuracy

• Flexibility

• Ability to multi-task

• Analytical

• General accounting knowledge

• Adaptable and able to work in a fast-paced environment.

• Displays reliability and trustworthiness

• Possess time management skills.

• Self-motivating

• Demonstrated history of working US business hours

Shift / Hours:

Monday – Friday, 5:00 AM EST – 2:00 PM EST and 4:00 AM EST – 1:00 PM EST outside of DST. Note this is +12 or +13 Philippine time, which will be 5:00 PM PHT – 2:00 AM PHT.