Urgent Hiring: Senior Virtual Administrative Associates

RR Donnelley Philippines Inc.; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

RR Donnelley Philippines Inc. seeks a detail‑oriented Virtual Administrative Assistant to support clients with varied clerical tasks and complex data processing in a fast‑paced environment.

Responsibilities include data processing, formatting and proofreading Word, PowerPoint, and spreadsheets; creating posters, flyers, newsletters, templates; managing calendars, meetings, travel arrangements, invoices, and expense reports. Onsite in Mandaluyong.

Qualifications

• College graduate
• 5+ years of relevant Virtual Admin work desired
• Strong communication skills
• Highly analytical and keen with details
• Strong organizational skills
• Excellent MS Office proficiency (Word, Excel, PPT)

Responsibilities

• Assist client with data processing, formatting, editing and proofing Word/PowerPoint/Spreadsheets
• Create posters, flyers and newsletters; template creation; billing statements and mod invoices
• Calendar management; arrange meetings, conferences and catering
• Assist with travel expenses reports; payment processing
• Secondary research for company/industry/product analysis; market/demographic studies
• Arrange meetings and manage client communications

Skills

Strong communication

Highly analytical

Strong organizational skills

MS Office proficiency

Education

College graduate

Tools

Microsoft Office

Job description

• Assist client and provide service on varied administrative tasks and complex clerical work maintaining initiative and independent judgment. These includes general administrative work such as data processing, formatting, editing and proofing word document, PowerPoint or spreadsheets, creation of posters, flyers and newsletters and template creation, create billing statement and/or modify invoices in a secured client system, calendar management that includes arranging meetings, conferences, and caterings for the client and email and contact management.

• Assist client in creation of expenses report and payment processing for travel and expenses and other support activities such as user ID creation, password resetting, notifications and booking travel.

• Assist client in doing secondary research for company, industry or product analysis, country, region or area profiling, business case / trend analysis, benchmark studies, market analysis and demographic studies

• Arrange meetings, conferences, and caterings for the client

• Keep track or update calendar and daily schedule of client

• Create, format, edit and proofread Word document, PowerPoint presentation and Spreadsheets based on guidelines and standards or specific instructions relayed by the Client

• Create template, posters, brochures, flyers, and newsletters based on guidelines and standards or specific instructions relayed by the Client

• Create billing statement and/or modify invoices in a secured client system

• Create expenses report and payment processing for travel and expenses

• Sort emails, make reply and notify client of those that need their attention

• Prepare or create reports for client thru research using private and public search engines

QUALIFICATIONS:

• College graduate

• Strong five (5) years of relevant Virtual Admin work is desired for this position.

• Strong communication skills

• Highly analytical and keen with details

• Strong organizational skills

• Excellent MS Office proficiency (Work, Excel, PPT) is required

• Applicants must be willing to work on night shift, weekends, and Philippine holidays

Work Setup: onsite work

Work Location: Pioneer Street, Mandaluyong City

Work Shift: rotating schedule during night shift, weekends, and Philippine holidays