Urgent Hiring: Senior Virtual Assistant - Calendar Management

RR Donnelley Philippines Inc.; Metro Manila; Hybrid; PHP 268,000 - 446,000; Full time

Job summary

RR Donnelley Philippines Inc. is seeking a meticulous Virtual Administrative Assistant to support a key client with varied clerical tasks in a hybrid setup.

Responsibilities include data processing, document formatting and proofreading, creating posters and newsletters, calendar management, billing statements, and travel expense reports. Requirements: college graduate, strong MS Office skills, excellent communication and organizational abilities, keen attention to detail; willing to work night

Qualifications

• College graduate.
• 5 years of Virtual Admin experience preferred.
• Strong communication skills.
• Analytical with keen attention to details.
• Strong organizational skills.
• Excellent MS Office proficiency (Word, Excel, PowerPoint).
• Willing to work night shifts, weekends, and Philippine holidays.

Responsibilities

• Provide administrative support including data processing, editing, and proofreading documents.
• Create posters, flyers, newsletters, and templates.
• Prepare billing statements and modify invoices in secured client systems.
• Manage calendars and arrange meetings, conferences, and catering.
• Assist with travel expenses reports and payment processing.
• Email and contact management; conduct secondary research as needed.

Skills

Strong communication

Analytical and detail oriented

Strong organizational skills

Education

College graduate

Tools

MS Word

MS Excel

PowerPoint

Job description

• Assist client and provide service on varied administrative tasks and complex clerical work maintaining initiative and independent judgment. These includes general administrative work such as data processing, formatting, editing and proofing word document, PowerPoint or spreadsheets, creation of posters, flyers and newsletters and template creation, create billing statement and/or modify invoices in a secured client system, calendar management that includes arranging meetings, conferences, and caterings for the client and email and contact management.

• Assist client in creation of expenses report and payment processing for travel and expenses and other support activities such as user ID creation, password resetting, notifications and booking travel.

• Assist client in doing secondary research for company, industry or product analysis, country, region or area profiling, business case / trend analysis, benchmark studies, market analysis and demographic studies

• Arrange meetings, conferences, and caterings for the client

• Keep track or update calendar and daily schedule of client

• Create, format, edit and proofread Word document, PowerPoint presentation and Spreadsheets based on guidelines and standards or specific instructions relayed by the Client

• Create template, posters, brochures, flyers, and newsletters based on guidelines and standards or specific instructions relayed by the Client

• Create billing statement and/or modify invoices in a secured client system

• Create expenses report and payment processing for travel and expenses

• Sort emails, make reply and notify client of those that need their attention

• Prepare or create reports for client thru research using private and public search engines

QUALIFICATIONS:

• College graduate

• Strong five (5) years of relevant Virtual Admin work is desired for this position.

• Strong communication skills

• Highly analytical and keen with details

• Strong organizational skills

• Excellent MS Office proficiency (Work, Excel, PPT) is required

• Applicants must be willing to work on night shift, weekends, and Philippine holidays

Work Setup: hybrid work

Work Location: Pioneer Street, Mandaluyong City

Work Shift: rotating schedule during night shift, weekends, and Philippine holidays