Senior Virtual Assistant for Executive Support and Ops

MCVO Talent Outsourcing Services; Philippines; On-site; PHP 391,000 - 670,000; Full time

Job summary

MCVO Talent Outsourcing Services seeks a Mid to Senior Virtual Assistant to handle calendar management, meeting coordination, and client communications. The role includes invoicing, CRM updates, and light bookkeeping tasks using Keap, QuickBooks, and Fare Harbor.

You will support a fast-moving executive and align with US business hours from the Philippines. Ideal candidates have 5–8 years total experience including 1–2 years assisting an executive, excellent English, and strong organizational

Qualifications

• 5-8 years total work experience including 1-2 years assisting an executive/owner, preferably an American
• Fluency in English writing and speaking
• Intermediate Excel/Google Docs
• Tech savvy, able to learn new apps quickly
• Must be able to communicate both on the phone and in email
• Strong organizational skills
• Strong attention to detail
• Ability to learn quickly
• Demonstrated history of working US hours
• Able to multi-task and support a fast-moving executive

Responsibilities

• Scheduling meetings and calendar management
• Attending Zoom meetings and taking notes
• Answering inquiry calls
• Update Dashboard (in Excel) with monthly sales
• Research license and other requirements in new cities
• Send invoices, daily
• Follow up on delinquent invoices (30-60 days via email, over 60 days phone calls)
• Email management (~8 of 60 daily emails are legit)
• Research potential clients / creating email follow up campaigns
• Create and schedule seasonal emails
• Review resumes for future employees
• Updating CRM (Keap) clients and leads
• Reviewing SOPs and creating SOPs for all repeatable tasks
• Payroll fill out the spreadsheet and send the PDF to Client to write checks
• Check tour reports Adjust tickets and payroll if anyone paid in cash
• Update available tours via Fare Harbor
• Respond to emails for information and group tour requests
• Update QuickBooks (info comes from Fare Harbor)
• Research license and other requirements in new cities
• Reach out to potential partners Hotels and schools
• Social Media posts creating new posts and showing photos of current tours
• Clients Personal (1%)
• Book travel
• Projects as directed

Skills

Executive support

US hours experience

Fluent English (written and spoken)

Strong organizational skills

Attention to detail

Multi-tasking

Fast learner

Phone and email communication

Learning new apps quickly

Tools

Keap

QuickBooks

Fare Harbor

On the Clock

Excel

Google Docs

Job description

MCVO Talent Outsourcing Services seeks a Mid to Senior Virtual Assistant to handle calendar management, meeting coordination, and client communications. The role includes invoicing, CRM updates, and light bookkeeping tasks using Keap, QuickBooks, and Fare Harbor.

You will support a fast-moving executive and align with US business hours from the Philippines. Ideal candidates have 5–8 years total experience including 1–2 years assisting an executive, excellent English, and strong organizational