Client Communications VA

vamasters, Inc.; Kidapawan; On-site; PHP 391,000 - 670,000; Full time

Job summary

vamasters, Inc. is seeking a proactive Executive Assistant to streamline day-to-day operations in close collaboration with the founder.

You will manage client communications, organize files in Google Drive, prepare presentations in Canva, and keep calendars on track so the founder can focus on growth and field work. The ideal candidate communicates clearly in English, has proven experience supporting a founder or executive, and thrives on staying organized, meeting deadlines, and proposing

Qualifications

• Proven experience supporting an executive or founder.
• Experience managing emails and calendars for busy leaders.
• Strong written and spoken English with professional client interactions.
• Excellent organizational skills and ability to meet deadlines.

Responsibilities

• Directly interact with clients via email and phone to keep projects on track.
• Manage founder's email and calendar with precision.
• Schedule appointments and coordinate availability for meetings.
• Organize, name, and file documents in Google Drive.
• Create client presentations in Canva.
• Procure samples and materials for client presentations.
• Monitor timelines, flag delays, and keep projects on schedule.
• Identify process gaps and suggest efficiency improvements.
• Oversee day-to-day operations and support key business decisions.

Skills

Executive support experience

Email & calendar management

Client communication (professional)

Organizational skills

Initiative / self-starter

Time management

Tools

Google Drive

Canva

Job description

Job Summary:
We're on a mission to find a proactive, well-organized Executive Assistant to take the operations we've put together and run them smoothly, in close step with the founder. You'll handle client communication, keep projects and files orderly, and support presentations and scheduling so the founder can concentrate on business development and field work. You'll shine here if you're a confident self-starter with excellent written and spoken English who makes sound decisions and feels free to speak up or suggest a better way.

Key Responsibilities:

• Work directly with clients, mainly by email and sometimes by phone, keeping projects on course and settling issues quickly
• Manage and sort email correspondence on behalf of the founder
• Run the calendar and help clients reserve time
• Organize, name, and keep files and folders in Google Drive in good order
• Put together client presentations in Canva
• Order the samples and materials client presentations call for
• Chase open items, keep an eye on timelines, and hold projects to schedule
• Point out gaps in current processes and recommend changes that improve efficiency
• Own day-to-day operations and make sound decisions on the business's behalf

Mandatory Skills:

• Excellent written and spoken English
• Proven experience in executive or administrative support, including email and calendar management
• Comfortable communicating directly with clients in a professional, friendly manner
• Proficiency in Google Drive and Canva
• Strong organizational and time management skills and the discipline to follow timelines and deadlines
• Self-starter who takes initiative and decides with confidence
• Ability to respond quickly when a project needs fast action
• Responsible, sharp-eyed, and independent
• Strong communication skills, including being open about delays or questions

Preferred Skills:

• Experience supporting a small business owner or founder
• Experience coordinating vendors, ordering samples, or handling procurement
• Experience producing client-facing presentations
• Comfortable with the occasional client phone call
• Background in process improvement or simple workflow design
• Skilled at keeping several projects running at once
• A warm, personable style and a good sense of humor under pressure

Why Join Us:

This is a chance to act as a true partner to a business owner who values ideas, initiative, and open communication, not someone who simply takes orders. You'll have room to influence how things run and grow along with the role as the business expands. Our culture is friendly and human, and we take the work seriously without taking ourselves too seriously.