Business Operations VA

vamasters, Inc.; Tanjay; On-site; PHP 360,000 - 600,000; Full time

Job summary

vamasters, Inc. is seeking an Executive Assistant to organize, grow, and monetize a portfolio of ventures. This role extends beyond calendar management to identifying revenue opportunities, running outreach campaigns, and managing research projects to move multiple initiatives independently.

The right candidate is a strategic thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Qualifications

• Proven experience as an executive assistant, operations coordinator, or business support professional.
• Previous leadership experience and ability to own projects end to end.
• Strong research skills to source companies, contacts, and market data independently.
• Experience with cold or warm email outreach, including follow-up tracking.
• Confident with spreadsheets, trackers, and basic data analysis to measure performance.
• Excellent written English and professional communication with external brands.
• Strong prioritization and project management across multiple workstreams.
• Dependable, precise, self-sufficient with minimal supervision and good judgment.

Responsibilities

• Manage calendars, scheduling, reminders, email organization, and document management across ventures.
• Identify revenue opportunities and run outreach to secure partnerships and sponsorships.
• Build and maintain contact databases, opportunity trackers, and pipelines.
• Coordinate bookings, shoots, deliverables, and track payments to receipts.
• Conduct market, vendor, competitor, and pricing research for new product launches.
• Research setup requirements, startup costs, and vendor comparisons with clear recommendations.
• Create a goal framework to translate annual objectives into actions.
• Prepare weekly performance reviews covering opportunities, revenue influence, costs saved.
• Use data analytics to assess performance and adjust strategy as needed.
• Rebuild schedules and priorities on a fixed cadence to avoid slips.
• Triage incoming work by urgency and revenue impact; escalate only critical items.
• Support cross-functional work across several ventures and maintain momentum.

Skills

Executive support

Leadership

Research

Email outreach

Data analysis

Written English

Project management

Self-sufficiency

Job description

Job Summary:

We're currently hiring a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. This role reaches well beyond calendar management: you'll identify revenue opportunities, run outreach campaigns, manage research projects, and keep multiple initiatives moving independently. The right person is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Manage calendars, scheduling, reminders, email organization, and document management across multiple ventures
• Research and identify partnership, sponsorship, and booking opportunities, then run outreach and follow-up to secure them
• Build and maintain contact databases, opportunity trackers, and pipeline records
• Coordinate bookings and shoots, organize deliverables, and track payments through to receipt
• Carry out market, vendor, competitor, and pricing research to support the launch of a new product-based business
• Research business setup requirements, startup costs, and vendor comparisons, and present clear recommendations
• Build and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions
• Prepare a weekly performance review covering opportunities created, revenue influenced, costs avoided, and time saved
• Use data and analytics to assess what's working, flag what isn't, and recommend strategy adjustments
• Rebuild schedules and priorities on a fixed cadence so nothing stalls or slips through the cracks
• Triage incoming work by urgency, revenue impact, and required involvement, escalating only what truly needs a decision

Mandatory Skills:

• Proven experience as an executive assistant, operations coordinator, or business support professional
• Previous leadership experience and comfort owning projects end to end
• Strong research skills and the ability to source companies, contacts, and market data independently
• Experience with cold or warm email outreach, including follow-up sequences and response tracking
• Confident with spreadsheets, trackers, and basic data analysis to measure performance
• Excellent written English and professional communication with external brands and partners
• Strong prioritization and project management skills across several concurrent workstreams
• Dependable, precise, and self-sufficient with minimal supervision
• Sound judgment to make reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand
• Background in the beauty, fashion, or creative industries
• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination
• Experience helping launch an e-commerce or product business, including supplier sourcing
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Ability to manage multiple projects at once and shift priorities without losing momentum
• Comfort building simple systems, trackers, and processes where none exist yet

Why Join Us:

This is a rare opportunity to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is structured and where it heads next. You'll be trusted with genuine ownership rather than a narrow task list, and your impact will be visible and measurable from the first month. If you enjoy variety, autonomy, and building something from the ground up, you'll thrive here.