Timekeeper

Da Prosperitas Holding Incoporated; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Da Prosperitas Holding Incoporated is seeking a Timekeeping Specialist to manage attendance records with precision and efficiency, ensuring payroll accuracy and policy compliance. The role involves maintaining a robust timekeeping database and timely reporting of attendance data.

Responsibilities include validating logs, coordinating with system admins, reviewing overtime and leave requests, and generating reports for payroll.

Qualifications

• Bachelor’s degree in Behavioral Science, Business Administration, or related field.
• At least 3 years of experience in timekeeping, preferably familiar with GreatDay System.
• Work schedule: 9 AM to 6 PM, Monday to Saturday.

Responsibilities

• Accurately process, consolidate, and maintain employee time logs using GreatDay or similar timekeeping systems.
• Validate daily attendance records (in/out logs) and correct discrepancies.
• Maintain an updated and reliable timekeeping database.
• Coordinate with system administrators to resolve technical issues and attendance discrepancies.
• Review and validate overtime, leave, and undertime applications.
• Ensure compliance with company policies and proper approvals.
• Coordinate with employees and supervisors for corrections and clarifications.
• Monitor completeness of required documentation.
• Track and analyze attendance patterns including tardiness, undertime, and AWOL cases.
• Generate regular attendance and compliance reports.
• Escalate issues to HR or department heads when necessary.
• Ensure consistent implementation of attendance policies.
• Prepare and submit accurate timekeeping reports for payroll processing.
• Coordinate with payroll team on discrepancies and adjustments.
• Assist in resolving payroll-related attendance concerns.
• Assist employees with benefits and attendance-related inquiries.
• Support HR initiatives on employee engagement and wellness programs.
• Coordinate welfare checks and assist during employee assessments when needed.
• Work closely with department heads for timely approvals of attendance transactions.
• Respond to timekeeping-related queries and provide process guidance.
• Follow up on pending submissions and approvals.
• Ensure adherence to company policies, legal standards, and audit requirements.
• Maintain organized, audit-ready timekeeping records.
• Support internal audits by preparing necessary documentation.
• Recommend process improvements for efficiency and accuracy.
• Assist in HR projects, administrative tasks, and employee engagement activities.
• Perform other duties as assigned by management.

Skills

Timekeeping

Attention to detail

Payroll coordination

Education

Bachelor’s degree in Behavioral Science

Bachelor’s degree in Business Administration or related field

Job description

Job Summary

We are seeking a detail‑oriented Timekeeping Specialist to manage employee attendance records with accuracy and efficiency. The role ensures payroll accuracy, compliance with company policies, and timely reporting of attendance data.

Key Responsibilities

• Accurately process, consolidate, and maintain employee time logs using GreatDay or similar timekeeping systems.
• Validate daily attendance records (in/out logs) and correct discrepancies.
• Maintain an updated and reliable timekeeping database.
• Coordinate with system administrators to resolve technical issues and attendance discrepancies.
• Review and validate overtime, leave, and undertime applications.
• Ensure compliance with company policies and proper approvals.
• Coordinate with employees and supervisors for corrections and clarifications.
• Monitor completeness of required documentation.
• Track and analyze attendance patterns including tardiness, undertime, and AWOL cases.
• Generate regular attendance and compliance reports.
• Escalate issues to HR or department heads when necessary.
• Ensure consistent implementation of attendance policies.
• Prepare and submit accurate timekeeping reports for payroll processing.
• Ensure completeness of attendance data prior to payroll cut‑off.
• Coordinate with payroll team on discrepancies and adjustments.
• Assist in resolving payroll‑related attendance concerns.
• Assist employees with benefits and attendance‑related inquiries.
• Support HR initiatives on employee engagement and wellness programs.
• Coordinate welfare checks and assist during employee assessments when needed.
• Work closely with department heads for timely approvals of attendance transactions.
• Respond to timekeeping‑related queries and provide process guidance.
• Follow up on pending submissions and approvals.
• Ensure adherence to company policies, legal standards, and audit requirements.
• Maintain organized, audit‑ready timekeeping records.
• Support internal audits by preparing necessary documentation.
• Recommend process improvements for efficiency and accuracy.
• Assist in HR projects, administrative tasks, and employee engagement activities.
• Perform other duties as assigned by management.

Qualifications

Education: Bachelor’s degree in Behavioral Science, Business Administration, or related field.

Experience: At least 3 years of experience in timekeeping, preferably familiar with GreatDay System.

Work Schedule: 9 AM to 6 PM, Monday to Saturday.

Headcount: 50 staff.