HR Specialist/Assistant

Toplis Solutions Inc.; Makati; On-site; PHP 334,800 - 502,200; Full time

Job summary

A recruitment solutions firm is seeking an HR Coordinator to handle administrative functions, maintain employee records, and manage timekeeping and attendance systems. The ideal candidate should have experience in HR administration, a strong attention to detail, and be organized. Responsibilities include coordinating recruitment activities, ensuring compliance with policies, and processing payroll accurately. Candidates with effective timekeeping management skills will excel in this role.

Qualifications

• Proven experience in HR administration and timekeeping.
• Strong attention to detail and organizational skills.
• Knowledge of labor regulations and compliance.

Responsibilities

• Coordinate recruitment activities including job postings and onboarding.
• Maintain and update employee records and HR databases.
• Manage daily time and attendance records using timekeeping systems.
• Ensure compliance with company policies and labor regulations.

Skills

Detail-oriented

Organizational skills

Timekeeping management

Attendance management

Job description

We are seeking a detail-oriented and organized HR Coordinator with proven experience in timekeeping and attendance management to support our Human Resources department. The successful candidate will be responsible for coordinating HR administrative functions, maintaining accurate employee records, and managing time and attendance systems to ensure accurate payroll processing and compliance.

Key Responsibilities

HR Administration

• Coordinate recruitment activities including job postings, interview scheduling, and onboarding
• Maintain and update employee records, contracts, and HR databases
• Prepare HR documents such as employment letters and confirmation
• Assist with benefits administration and employee relations matters
• Ensure compliance with company policies and labor regulations

Timekeeping & Attendance

• Manage daily time and attendance records using timekeeping systems
• Monitor employee attendance, overtime, leave balances, and shift schedules
• Verify timesheets for accuracy before payroll processing
• Coordinate with payroll to ensure accurate salary payments
• Investigate and resolve discrepancies in attendance and time records
• Generate attendance and overtime reports for management