Tender Administrator

Cybalink Solutions; Taguig; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Annual bonus

HMO + 1 dependent

30 days paid leave

Milestone rewards

Team events and culture

Career growth

Job summary

Cybalink Solutions is seeking an organised Tender Administrator to support an Australian tendering team in the Philippines. You will format and proofread EOIs, maintain confidential documents, and update trackers and CRM.

This full-time office role is based in Arcovia City, Pasig, Monday–Friday morning shifts. You’ll work closely with the Australian team to prepare tender materials and ensure compliance with templates and branding.

Qualifications

• Bachelor of Science in Business Administration; 2+ years in administration or tender coordination.
• Experience providing high-volume administrative support managing multiple documents and deadlines.
• Strong English communication with high attention to detail and accuracy.

Responsibilities

• Format, proofread, compile and convert EOIs and tender submissions into PDF.
• Ensure documents follow templates, branding, and British English conventions.
• Organise and maintain tender documents, records, correspondence and library.
• Update tender trackers, CRM and SharePoint with client details and statuses.
• Prepare organisational charts and presentations using information from Australian team.

Skills

English communication

Document management

MS Word

Excel

Outlook

Adobe InDesign

Adobe Acrobat

CRM experience

Attention to detail

Education

Bachelor of Science in Business Administration

Tools

Microsoft Word

Excel

Outlook

Adobe InDesign

Adobe Acrobat

CRM systems

Job description

Job Description:

Role Overview

We are seeking an organised and detail-oriented Tender Administrator to provide document and administrative support to an Australian tendering team. The role primarily focuses on document formatting and administration.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) -with cash conversion
• Real growth - workshops, training and clear career pathways
• Great culture - team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards - milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Format, proofread, compile and convert EOIs, pre-qualification documents and tender submissions into PDF.
  
• Ensure tender documents follow approved templates, formatting standards, branding guidelines and British English conventions.
• Organise and maintain tender documents, confidential records, correspondence and the team’s resource library.
• Update tender trackers, CRM and SharePoint records, including client details, dates and tender statuses.
• Prepare organisational charts, presentations and other tender materials using information provided by the Australian team.
  

Qualifications:

• Bachelor of Science in Business Administration, with at least 2 years of experience in administration, tender coordination or a related field.
  
• Proven experience providing high-volume administrative support while managing multiple documents, deadlines and priorities.
• Strong English communication skills, with excellent attention to detail and document accuracy.
• Proficient in Microsoft Word, Excel, and Outlook; experience with Adobe InDesign and Adobe Acrobat is advantageous.
• Experience using CRM and document management systems; construction or engineering industry experience is advantageous.
  
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, morning shift)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers.