Tender Document Specialist — Detail‑Oriented Admin

CYBALINK SOLUTIONS, INC.; Pasig; On-site; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Annual bonus

HMO + 1 dependent

30 days leave with cash conversion

Career growth

Great culture

Tenure rewards

Two days rest

Job summary

Cybalink Solutions in Pasig seeks a Tender Administrator to provide document and administrative support to an Australian tendering team. The role focuses on formatting, proofreading and managing tender documents, ensuring templates, branding and British English conventions are followed.

You will maintain confidential records, update trackers and prepare charts and presentations using input from the Australian team.

Qualifications

• Bachelor in Business Administration with at least 2 years in administration or tender coordination.
• Experience providing high-volume admin support while managing documents, deadlines and priorities.
• Strong English communication and excellent attention to detail.
• Proficient in Word, Excel, Outlook; InDesign/Acrobat is advantageous.
• Experience using CRM and document management systems; construction/engineering industry experience is advantageous.
• Willing to work full-time in Arcovia City, Pasig (Mon-Fri, morning shift).

Responsibilities

• Format, proofread, compile and convert EOIs, pre-qualification documents and tender submissions into PDF.
• Ensure tender documents follow templates, formatting standards, branding guidelines and British English conventions.
• Organise and maintain tender documents, confidential records, correspondence and the team’s resource library.
• Update tender trackers, CRM and SharePoint records, including client details, dates and tender statuses.
• Prepare organisational charts, presentations and other tender materials using information provided by the Australian team.

Skills

Organised

English communication

High-volume support

Attention to detail

MS Office proficiency

Education

Bachelor of Science in Business Administration

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe InDesign

Adobe Acrobat

CRM systems

SharePoint

Job description

Cybalink Solutions in Pasig seeks a Tender Administrator to provide document and administrative support to an Australian tendering team. The role focuses on formatting, proofreading and managing tender documents, ensuring templates, branding and British English conventions are followed.

You will maintain confidential records, update trackers and prepare charts and presentations using input from the Australian team.