Temporary Administrative Assistant (6-Month Contract)

PSA Corporation Limited; Santo Niño 1st; On-site; PHP 201,000 - 335,000; Full time

Job summary

PSA Corporation Limited is seeking a detail-oriented Temporary Administrative Assistant to support invoice processing and administration. The role involves working closely with internal stakeholders and vendors to ensure timely and accurate processing of invoices and purchase-related transactions.

Responsibilities include processing purchase requests, POs, goods receipts, and invoices; verifying details; following up on discrepancies; maintaining records for audit; and performing data entry

Qualifications

• Diploma, NITEC, Higher NITEC, or equivalent qualification.
• Prior experience in administrative, finance, procurement, or accounts payable functions is preferred.
• Proficient in Microsoft Office applications, especially Excel.

Responsibilities

• Process purchase requests, purchase orders, goods receipts, and invoices accurately and promptly.
• Ensure invoices are processed within required payment timelines.
• Verify invoice details and supporting documents before submission.
• Follow up with vendors and internal stakeholders to resolve discrepancies or missing information.
• Monitor invoice status and track outstanding cases to prevent payment delays.
• Handle high volumes of transactions while maintaining accuracy and productivity.
• Maintain proper records and documentation for audit and compliance purposes.
• Liaise with Finance, internal departments, and external vendors regarding invoice and payment matters.
• Perform data entry and administrative duties using procurement and finance systems.

Skills

Excel

Education

Diploma/NITEC or equivalent

Job description

About the Role:

We are looking for a detail-oriented and organized Temporary Administrative Assistant to support invoice processing and administration. The role involves working closely with internal stakeholders and vendors to ensure timely and accurate processing of invoices and purchase-related transactions.

Key Responsibilities:

• Process purchase requests, purchase orders, goods receipts, and invoices accurately and promptly.
• Ensure invoices are processed within required payment timelines.
• Verify invoice details and supporting documents before submission.
• Follow up with vendors and internal stakeholders to resolve discrepancies or missing information.
• Monitor invoice status and track outstanding cases to prevent payment delays.
• Handle high volumes of transactions while maintaining accuracy and productivity.
• Maintain proper records and documentation for audit and compliance purposes.
• Liaise with Finance, internal departments, and external vendors regarding invoice and payment matters.
• Perform data entry and administrative duties using procurement and finance systems.

Requirements:

• Diploma, NITEC, Higher NITEC, or equivalent qualification.
• Prior experience in administrative, finance, procurement, or accounts payable functions is preferred.
• Proficient in Microsoft Office applications, especially Excel.
• Meticulous, organized, and able to handle large volumes of work.
• Good communication and interpersonal skills.
• Able to work independently and meet deadlines.