Temp Administrative Assistant — Invoices & Procurement

PSA Corporation Limited; Santo Niño 1st; On-site; PHP 201,000 - 335,000; Full time

Job summary

PSA Corporation Limited is seeking a detail-oriented Temporary Administrative Assistant to support invoice processing and administration. The role involves working closely with internal stakeholders and vendors to ensure timely and accurate processing of invoices and purchase-related transactions.

Responsibilities include processing purchase requests, POs, goods receipts, and invoices; verifying details; following up on discrepancies; maintaining records for audit; and performing data entry

Qualifications

• Diploma, NITEC, Higher NITEC, or equivalent qualification.
• Prior experience in administrative, finance, procurement, or accounts payable functions is preferred.
• Proficient in Microsoft Office applications, especially Excel.

Responsibilities

• Process purchase requests, purchase orders, goods receipts, and invoices accurately and promptly.
• Ensure invoices are processed within required payment timelines.
• Verify invoice details and supporting documents before submission.
• Follow up with vendors and internal stakeholders to resolve discrepancies or missing information.
• Monitor invoice status and track outstanding cases to prevent payment delays.
• Handle high volumes of transactions while maintaining accuracy and productivity.
• Maintain proper records and documentation for audit and compliance purposes.
• Liaise with Finance, internal departments, and external vendors regarding invoice and payment matters.
• Perform data entry and administrative duties using procurement and finance systems.

Skills

Excel

Education

Diploma/NITEC or equivalent

Job description

PSA Corporation Limited is seeking a detail-oriented Temporary Administrative Assistant to support invoice processing and administration. The role involves working closely with internal stakeholders and vendors to ensure timely and accurate processing of invoices and purchase-related transactions.

Responsibilities include processing purchase requests, POs, goods receipts, and invoices; verifying details; following up on discrepancies; maintaining records for audit; and performing data entry