Procure to Pay Analyst - Invoice Processing & Payment Run

Citadel Pacific Ltd.; Taguig; On-site; PHP 446,400 - 714,240; Full time

Job summary

Citadel Pacific Ltd. is seeking a Procu​re to Pay Analyst to manage end-to-end AP activities including invoice processing, expense claims, and inter‑company billing. You will ensure accurate accounting, timely payments, and compliance with internal controls in a dynamic environment.

The role involves three‑way matching, VAT processing, and maintaining AP records, with exposure to SAP/Oracle/MS Nav and strong Excel skills. A four‑year degree and 2+ years in accounting are preferred.

Qualifications

• Four-year degree in accounting or business related field.
• 2+ years experience in accounting / AP functions.
• Sound ERP knowledge (SAP, Oracle, MSNav).
• Must have basic Excel skills and proficient in basic math.
• Knowledge of Accounts Payable, inter-company accounting and vendor management.
• Able to establish credibility with internal/external customers.

Responsibilities

• End-to-end accounts payable operations including invoice processing and payment runs.
• Process three-way matching for PO-based invoices and manage non-PO invoices.
• Handle employee expenses claims and inter-company invoices with accuracy.
• Prepare VAT claims and batches of invoices for data entry.
• Maintain AP reports, vendor queries, and ensure compliance with policies.
• Support service management framework with timely customer service.

Skills

Analytical skills

Attention to detail

Communication

Teamwork

Education

Bachelor degree in accounting or business related field

Tools

SAP

Oracle

MS Nav

MS Excel

Job description

Procure to Pay Analyst - Invoice Processing & Payment Run

The AP Analyst (Invoice Processing and Payment Run) is responsible for efficiently managing end‑to‑end accounts payable operations, including invoice processing, expense claims, and inter‑company billings. The role ensures accurate financial recording, timely payments, and compliance with company policies, tax regulations, and internal controls. A PTP Analyst also supports vendor and internal stakeholder inquiries, maintains financial records, coordinates invoice processing activities, and contributes to service excellence and continuous process improvement.

Responsibilities

The Employee will:

1. Operational Management

• Conduct three ways matching with Purchase order and GRNs in case of Purchase order based Invoices.
• Ensure proper approval and authorization in case of Non Purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.

b. Employee Time and Entertainment Expense Claim

• Carry out check to ensure that employees' claim are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.

c. Inter-Company Invoices

• Check accuracy of Inter-company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the Claim in correct code and timely payment.

d. Process VAT claims received from tax department of local country office.

e. Prepare batches of invoices for data entry.

f. Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.

g. Provide support for resolving vendor queries, vendor statements of accounts.

h. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.

i. Build relationship of trust with customer, and other team members.

j. Comply with other instruction as directed.

Performance & Service Management

Executives work in accordance with the service management framework by providing timely and accurate customer service.

Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.

Ensure build and implementation of best practices.

Qualifications

• Graduate of a four year course, preferably accountancy or business related
• 2 + years experience in accounting / AP functions.
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have basic Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter-company accounting.
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Able to establish credibility with internal/external customer
• Good knowledge of Procure to Pay process