Project Document Controller

One Outsource Direct Corporation; Tarlac City; On-site; PHP 300,000 - 540,000; Full time

Job summary

One Outsource Direct Corporation seeks a highly organized Document Controller to manage project documentation through the lifecycle, controlling, tracking, and archiving records so only the latest approved revisions reach stakeholders.

You will maintain electronic and hard-copy files, manage document numbering and transmittals, generate status and overdue reports, and coordinate with engineering, procurement, construction, QA/QC, and clients to ensure on-time delivery.

Qualifications

• Bachelor's degree in a related field.
• 3–5 years of experience as a Document Controller in construction, industrial, energy, EPC, or MEPFS projects.
• Experience handling engineering documents, drawings, vendor documents, and project records.
• Proficiency in MS Office, especially Word, Excel, and Outlook.
• Familiarity with EDMS platforms (SharePoint, Aconex, Procore, ACC).
• Strong knowledge of document control processes and ISO standards.

Responsibilities

• Establish and manage the project document management system.
• Receive, register, distribute, track, and archive project documents and drawings.
• Ensure only the latest approved revisions are issued to teams and stakeholders.
• Manage document numbering, filing systems, transmittals, and registers.
• Monitor submission and approval status to support schedules.
• Coordinate with Engineering, Procurement, Construction, QA/QC, Clients, and stakeholders.
• Maintain electronic and hard-copy records per procedures and contractual requirements.
• Generate status, overdue, and tracking reports for project monitoring.
• Support handover by compiling turnover dossiers, as-built documents, and O&M manuals.
• Ensure compliance with QMS, ISO standards, and document control procedures.

Skills

Strong organizational skills

Communication skills

Record-management skills

Attention to detail

ISO standards knowledge

Education

Bachelor's degree in Engineering, Information Management, Business Administration, or related field

Tools

SharePoint

Aconex

Procore

Autodesk Construction Cloud

Job description

We are looking for a highly organized and detail-oriented Document Controller to manage and maintain project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, and archiving project documents, ensuring that only the latest approved revisions are distributed to stakeholders while maintaining compliance with project requirements, quality standards, and document control procedures.

Key Responsibilities

• Establish, maintain, and manage the project document management system in accordance with company and project requirements.
• Receive, register, distribute, track, and archive project documents, drawings, correspondence, RFIs, submittals, and reports.
• Ensure that only the latest approved revisions of documents and drawings are issued to project teams and stakeholders.
• Manage document numbering, filing systems, transmittals, and document registers to maintain accurate records.
• Monitor document submission and approval status to support project schedules and deliverables.
• Coordinate with Engineering, Procurement, Construction, QA/QC, Clients, and other stakeholders to ensure timely document processing.
• Maintain both electronic and hard-copy records in accordance with project procedures and contractual requirements.
• Generate document status reports, overdue reports, and document tracking logs for project monitoring purposes.
• Support project handover activities by compiling turnover dossiers, as-built documents, operations and maintenance (O&M) manuals, and close-out documentation.
• Ensure compliance with company Quality Management Systems (QMS), ISO standards, and document control procedures.
• Perform other duties and responsibilities that may be assigned from time to time.

Qualifications

• Bachelor's Degree in Engineering, Information Management, Business Administration, or a related field.
• Minimum of three (3) to five (5) years of experience as a Document Controller in construction, industrial, energy, EPC, or MEPFS projects.
• Experience handling engineering documents, technical drawings, vendor documents, and project records.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Experience using Electronic Document Management Systems (EDMS) such as SharePoint, Aconex, Procore, Autodesk Construction Cloud, or similar platforms is an advantage.
• Strong knowledge of document control processes, ISO standards, and project documentation requirements.
• Excellent organizational, communication, and record-management skills.
• Ability to manage large volumes of documents with exceptional accuracy and attention to detail while meeting project deadlines.