Technical Assistant for Property

Private Advertiser; Makati; On-site; PHP 250,000 - 350,000; Full time

Job summary

Private Advertiser is seeking a Technical Assistant to provide administrative, financial, and technical support across General Administration, Land Acquisition, and Legal teams in its Makati office.

The role involves handling property records, assisting with land transfer documents, coordinating with internal and external stakeholders, and supporting budget preparation with basic AutoCAD and Google Earth mapping tasks.

Qualifications

• Bachelor’s degree or higher in BA/Real Estate/Office Management or related field.
• At least 1 year of experience in property management, real estate support, or admin work.
• Basic knowledge of AutoCAD and Google Earth for mapping locations.

Responsibilities

• Provide admin, financial, and technical support to Admin, Land Acquisition, and Legal departments.
• Process and monitor payment requests for property-related expenses, incl. taxes and appraisals.
• Maintain property records and prepare land transfer documents.

Skills

Property management

Communication

Organizational skills

Budgeting

Coordination

Teamwork

Education

Bachelor's degree in Business Administration, Real Estate, Office Management, or related field

Tools

AutoCAD

Google Earth

Microsoft Office

Job description

JOB SUMMARY

The Technical Assistant provides administrative, financial, and technical support to the General Administration, Land Acquisition, and Legal Departments. This position handles day-to-day property operations, including processing property-related expenses, keeping property records organized, assisting with land transfer documents, and coordinating with internal teams and external contacts. The role also provides basic mapping support using AutoCAD and Google Earth and helps prepare property budgets and reports.

DUTIES AND RESPONSIBILITIES

• Provides administrative and technical support to the General Administration, Land Acquisition, and Legal Department.
• Processes and monitors payment requests for property-related expenses, including:
  • Annual Real Property Tax (RPT) payments.
  • Annual property appraisal expenses.
• Maintains and updates property fact sheets, property profiles, and records of all properties.
• Files, organizes, and safekeeps important property documents, including land titles, tax declarations, acquisition documents, and other related records.
• Assists in the preparation and processing of land acquisition and transfer documents, such as Deeds of Absolute Sale, Extra-Judicial Settlements, Special Powers of Attorney (SPA), and other related documentation.
• Monitors documentation requirements, timelines, and budgets for land acquisition and property transactions.
• Coordinates with the Legal Department regarding property-related issues and documentation.
• Coordinates with government agencies, landowners, brokers, contractors, caretakers, security providers, and other external stakeholders regarding property and land-related matters.
• Monitors properties under Joint Venture developments, including Lipa, Trece Martires, and Natipuan.
• Coordinates with the Accounting Department regarding payment requests, cash advances, reimbursements, liquidations, and budget requirements.
• Prepares the mid-year and annual operating budgets for company properties.
• Monitors property-related operational expenses and budget utilization.
• Prepares property status reports and other reports as required by management.
• Assists in plotting property lots using AutoCAD and preparing location references through Google Earth, when needed.
• Facilitates the annual sale of mango harvests from the Tanay property to employees.
• Performs other duties as may be assigned by the General Administration Manager / OIC, Land Acquisition and Development.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's degree in Business Administration, Real Estate, Office Management, or any related field.
• At least 1 of experience in property management, real estate support, or administrative work.
• Basic knowledge of AutoCAD (for lot plotting) and Google Earth (for mapping locations).
• Good skills in Microsoft Office (Word, Excel, PowerPoint).
• Basic understanding of land documents (titles, tax declarations, deeds, SPAs).
• Good organizational skills for handling and filing important documents.
• Good communication skills for coordinating with agencies, workers, and managers.
• Careful with numbers, budgets, and payment processing.