Administrative Assistant

Private Advertiser; Mandaluyong; On-site; PHP 279,000 - 391,000; Full time

Job summary

Private Advertiser in Mandaluyong is seeking an Administrative Assistant to support tenant move‑in/move‑out, prepare lease documents, and handle daily office tasks.

The role requires field visits to Mandaluyong and Makati properties, coordination with contractors and maintenance, payment monitoring, filing, and timely correspondence with tenants and vendors. Monday to Saturday, 8:00am - 5:00pm onsite. Bachelor’s degree and 2+ years of related experience preferred.

Qualifications

• Bachelor's degree is required.
• At least two years of work experience.
• Proven experience as Administrative Assistant or similar role.
• Background in real estate or leasing is a plus but not required.
• Strong organizational and multitasking skills.
• Excellent communication (oral and written).
• Proficient in MS Office and digital filing systems.
• Ability to handle confidential information.

Responsibilities

• Assist in tenant move-in/move-out processes and documentation.
• Visit Mandaluyong and Makati properties for coordination with contractors and maintenance.
• Prepare lease agreements, contracts, and other documents.
• Monitor rental payments, issue invoices, and track collections.
• Handle tenant concerns and escalate to the Manager.
• Assist with permits, licenses, and regulatory compliance.
• Manage office supplies, equipment, and general maintenance.
• Answer calls and emails and route inquiries appropriately.
• Maintain organized filing systems (physical and digital).
• Prepare correspondence, memos, and reports.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Digital filing systems

Job description

Key Responsibilities

• Assist in supporting in tenant move-in/move-out processes (documentation, coordination with maintenance, etc.).

• Regularly conducting field work to visit company properties (Mandaluyong and Makati area) to coordinate with contractors, building maintenance, security teams, and various suppliers for repairs, inspections, and upkeep.

• Assist in preparing lease agreements, contracts, and other documents.

• Assist in monitoring rental payments, issuing invoices, and tracking collections as needed.

• Handle tenant concerns and requests, escalating to the Manager when needed.

• Assist in compliance with permits, licenses, and regulatory requirements as needed

• Manage office supplies, equipment, and general office maintenance.

• Answer phone calls, emails, and inquiries, and direct them to the appropriate person

• Maintain organized filing systems (physical and digital)

• Prepare correspondence, memos, and reports as needed.

• Perform other administrative tasks as assigned by management.

Qualifications

• Bachelor's degree required

• At least two (2) years of work experience is needed

• Proven experience as an Administrative Assistant, Office Assistant, Documentation or similar role

• Background in real estate, property management, or leasing industry preferred but not required

• Strong organizational and multitasking skills

• Excellent communication skills (oral and written)

• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with digital filing systems.

• Ability to handle sensitive information with confidentiality.

• Customer-oriented and able to interact professionally with tenants and vendors.

• Willing to work Monday to Saturday, 8:00am - 5:00pm reporting onsite to the main office in EDSA, Mandaluyong.

• Willing to do field work to visit company properties in Mandaluyong and Makati, transportation expenses shouldered by the company.