Technical Admin Assistant (Project-based)

San Miguel Properties, Inc.; Mandaluyong; On-site; PHP 201,000 - 357,000; Full time

Job summary

SanMiguel Properties, Inc. seeks a Technical Assistant/Admin Assistant to support project documentation, contractor coordination, and procurement follow-ups within the TS G team.

The role involves preparing reports, maintaining filing systems, and assisting in meetings with site engineers and consultants. Candidate should have experience in construction-related roles and be proficient in AutoCAD, SketchUp Pro, V-ray, and Adobe Photoshop, with strong Microsoft Office skills.

Qualifications

• Experience in construction, civil, estimating, quantity surveying, and project management.
• Knowledgeable in using Microsoft Office, AutoCAD, SketchUp Pro, V-ray, and Adobe Photoshop.

Responsibilities

• Process and track contractors/suppliers' progress billings with supporting documents and approvals.
• Maintain and update project documentation, filings, and tracking logs (PR/GR status, billing status, project list updates).
• Coordinate with Procurement, Finance, and Accounting on PR/GR/billing follow-ups and discrepancies.
• Prepare reports, presentations, meeting minutes, and correspondence for the Technical Services Group Head and Project Management Team.
• Assist in scheduling meetings and coordinating with contractors/consultants; monitor action items.
• Provide general administrative support to the Technical Services Group (procurement of office/project supplies, site visits logistics, calendar management).
• Perform other ad hoc administrative and technical support tasks as assigned.

Skills

Project management

Quantity surveying

Civil engineering

Documentation and reporting

Tools

AutoCAD

SketchUp Pro

V-ray

Adobe Photoshop

Microsoft Office

Job description

SanMiguelProperties,Inc.(SMPI),istherealestatearmofSanMiguelCorporation(SMC).Originallyanassetmanagementcompany,hassinceventuredandexpandedtorealestatebusiness,providingaffordableandqualityhousingforFilipinos.

DutiesandResponsibilities:

The Technical Assistant/Admin Assistant will primarily perform the following functions:

• Processandtrackcontractors/suppliers'progressbillings—verifysupportingdocuments,coordinatewithsiteengineersforaccomplishmentvalidation,androuteforapproval
• Maintainandupdateprojectdocumentation,filingsystems(physicalanddigital),andtrackinglogs(e.g.,PR/GRstatus,billingstatus,projectlistupdates)
• CoordinatewithProcurementFinance,andAccountingonPR/GR/billingfollow-upsandresolvediscrepancies
• Preparereports,presentations,meetingminutes,andcorrespondenceasneededbytheTechnicalServicesGroupHeadandProjectManagementTeam
• Assistinschedulingmeetings,coordinationwithcontractors/consultants,andmonitoringactionitems
• ProvidegeneraladministrativesupporttothewholeTSG(e.g.,procurementofoffice/projectsupplies,logisticsforsitevisits,calendarmanagement)
• Performotheradhocadministrativeandtechnicalsupporttasksasassigned

Qualifications:

• Experienceinconstruction,civil,estimating,quantitysurveying,andprojectmanagement
• KnowledgeableinusingMicrosoftOffice,AutoCAD,SketchUPPro,V-ray,andAdobePhotoshop