Technical Administrative Assistant

San Miguel Corporation; Mandaluyong; On-site; PHP 201,000 - 312,000; Full time

Job summary

San Miguel Properties, Inc. seeks a diligent Technical Assistant/Admin Assistant to support the Technical Services Group. You will manage contractors’ progress billings, verify documents, and coordinate with site engineers for validations.

The role involves maintaining project documentation, updating logs, and assisting in scheduling meetings. Proficiency in MS Office, AutoCAD, SketchUp Pro, and related tools is required.

Qualifications

• Experience in construction, civil, estimating, quantity surveying, and project management.
• Proficient with MS Office, AutoCAD, SketchUp Pro, V-ray and Photoshop.

Responsibilities

• Process and track contractors/suppliers' progress billings — verify supporting documents and route for approval.
• Maintain and update project documentation, filing systems, and tracking logs.
• Coordinate with Procurement Finance and Accounting on PR/GR/billing follow-ups and resolve discrepancies.
• Prepare reports, presentations, meeting minutes, and correspondence for the Technical Services Group Head and Project Management Team.
• Assist in scheduling meetings, coordination with contractors/consultants, and monitoring action items.
• Provide general administrative support to the whole TSG (procurement of office/project supplies, logistics for site visits, calendar management).
• Perform other ad hoc administrative and technical support tasks as assigned.

Skills

Construction industry experience

Project management

Estimating

Quantity surveying

Tools

Microsoft Office

AutoCAD

SketchUp Pro

V-ray

Adobe Photoshop

Job description

San Miguel Properties, Inc. (SMPI), is the real estate arm of San Miguel Corporation (SMC). Originally an asset management company, has since ventured and expanded to real estate business, providing affordable and quality housing for Filipinos.

Duties and Responsibilities:

The Technical Assistant/Admin Assistant will primarily perform the following functions:

• Process and track contractors/suppliers' progress billings — verify supporting documents, coordinate with site engineers for accomplishment validation, and route for approval
• Maintain and update project documentation, filing systems (physical and digital), and tracking logs (e.g., PR/GR status, billing status, project list updates)
• Coordinate with Procurement Finance, and Accounting on PR/GR/billing follow-ups and resolve discrepancies
• Prepare reports, presentations, meeting minutes, and correspondence as needed by the Technical Services Group Head and Project Management Team
• Assist in scheduling meetings, coordination with contractors/consultants, and monitoring action items
• Provide general administrative support to the whole TSG (e.g., procurement of office/project supplies, logistics for site visits, calendar management)
• Perform other ad hoc administrative and technical support tasks as assigned

Qualifications:

• Experience in construction, civil, estimating, quantity surveying, and project management
• Knowledgeable in using Microsoft Office, AutoCAD, SketchUP Pro,V-ray, and Adobe Photoshop