Talent Branding and HR Records Associate

Cepat Kredit Financing Inc.; Pasig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading financing company in Metro Manila is seeking an HR Records Management Specialist. You will handle HR documents, maintain confidential records, assist in onboarding processes, and support talent branding efforts. The ideal candidate has a degree in Human Resources or a related field and 1–2 years of experience in HR records management. Strong organizational skills and proficiency in Microsoft Office are essential for this role. This position offers a collaborative work environment and opportunities for growth.

Qualifications

• Minimum 1–2 years of experience in HR records management and 201 file handling.
• Knowledge of HRIS systems and document management processes.
• Ability to maintain accurate records.

Responsibilities

• Assist in filing, scanning, and organizing 201 files and other HR documents.
• Support employer branding strategies across various channels.
• Prepare reports related to HR documentation, audits, and compliance.

Skills

Attention to detail

Excellent written and verbal communication skills

Proactive follow-up

Organizational skills

Education

Bachelor’s degree in Human Resources, Business Administration, Marketing, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Key Responsibilities

HR Records Management

1. Assist in filing, scanning, and organizing 201 files and other HR documents.
2. Follow up with employees who have incomplete 201 files and ensure submission of required documents.
3. Maintain and update both physical and electronic HR records, ensuring compliance with company policies and labor regulations.
4. Monitor and track document expirations (licenses, certifications, trainings) and coordinate with employees for updates.
5. Prepare reports related to HR documentation, audits, and compliance as requested by management.
6. Assist in onboarding and off boarding processes by ensuring all required documents are completed, scanned, and properly filed.
7. Ensure confidentiality and secure handling of all employee records.

Talent Branding

1. Support employer branding strategies across social media, job portals, and other channels.
2. Assist in recruitment marketing campaigns and internal communications to promote company culture and employee experiences.
3. Collaborate with HR and Marketing teams to create engaging content for talent attraction.
4. Participate in recruitment events, career fairs, and other talent engagement activities.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Marketing, or related field.
• Minimum 1–2 years of experience in HR records management and 201 file handling.
• Knowledge of HRIS systems and document management processes.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow up with employees proactively and maintain accurate records.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.

Key Competencies

• Attention to detail and accuracy in record keeping
• Proactive follow-up and organizational skills
• Confidentiality and integrity
• Communication and interpersonal skills
• Creativity and initiative in talent branding