HR Admin Staff (Talent Acquisition)

DHL Supply Chain Phils., Inc.; Santa Rosa; On-site; Confidential; Full time

Job summary

DHL Supply Chain Phils., Inc. is seeking an Administrative Support specialist to assist the Talent Acquisition onboarding process, ensuring complete and accurate pre-employment documentation.

You will review requirements, prepare onboarding documents and employee folders, scan and organize records in HR systems, maintain electronic and physical files, and uphold confidentiality.

Qualifications

• Bachelor's degree in Office Management, Business Administration, or related field.
• Experience in HR administration or document management is an advantage.
• Proficient in Microsoft Office applications.
• Detail-oriented with strong organizational skills.

Responsibilities

• Review and validate pre-employment requirements for completeness and accuracy.
• Prepare onboarding documents and employee folders.
• Scan, upload, and organize employee documents in HR systems.
• Maintain accurate electronic and physical employee records.
• Ensure proper filing and confidentiality of employee information.
• Support records audits and document digitization activities.
• Endorse onboarding documents to C&B and relevant HR teams.
• Update employee information and onboarding trackers.
• Coordinate within HR team to ensure smooth onboarding.

Skills

Detail-oriented

Strong organizational skills

Education

Bachelor's Degree in Office Management, Business Administration, or related field

Tools

Microsoft Office

Job description

About the role

Provide administrative support for Talent Acquisition group onboarding by ensuring complete and accurate pre-employment documentation, records management, and timely endorsements to HR and Compensation & Benefits (C&B).

Key responsibilities

• Review and validate pre-employment requirements for completeness and accuracy.
• Prepare onboarding documents and employee folders.
• Scan, upload, and organize employee documents in HR systems.
• Maintain accurate electronic and physical employee records.
• Ensure proper filing and confidentiality of employee information.
• Support records audits and document digitization activities.
• Endorse onboarding documents to C&B and relevant HR teams.
• Update employee information and onboarding trackers.
• Coordinate within HR team to ensure smooth onboarding.

About you

• Bachelor's Degree in Office Management, Business Administration, or related field.
• Experience in HR administration or document management is an advantage.
• Proficient in Microsoft Office applications.
• Detail-oriented with strong organizational skills.