Talent Acquisition Coordinator

Payreto Services Inc.; Makati; Hybrid; PHP 320,000 - 420,000; Full time

Benefits offered by this job

Competitive Salary Packages

Professional Development Opportunities

Hybrid Work Setup

Equipment Provided

Day 1 HMO

Life Insurance

Job summary

Payreto Services Inc. is seeking a Talent Acquisition Coordinator to orchestrate recruitment workflows, coordinate multi-stage interview loops, and ensure a smooth candidate experience within our LEAD framework.

You will manage candidate pipelines, maintain real-time visibility, and uphold data integrity in JazzHR while partnering with hiring managers. The role requires 1–2 years in recruitment or HR coordination, strong communication, and discretion.

Qualifications

• Bachelor's degree in Psychology, HR, Business Administration, or related field.
• 1-2 years of recruitment/HR coordination experience.
• Excellent written and verbal communication and interpersonal skills.
• Experience using ATS (JazzHR) and other recruitment tools.
• Proficiency in MS Office and familiarity with HR systems.
• Ability to handle confidential information with discretion.
• Highly organized with attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Proactive, adaptable, and collaborative team player.

Responsibilities

• Orchestrate multi-stage interview loops between candidates and hiring managers, minimizing scheduling bottlenecks.
• Provide real-time visibility into pipeline velocity and candidate progression status across business units.
• Facilitate completion of preliminary screenings, including Mercer | Mettl assessments.
• Serve as empathetic touchpoint for applicants, communicating clearly to safeguard employer brand.
• Audit and maintain candidate profiles in JazzHR with data hygiene and compliance.
• Validate pre-employment requirements including background checks and references.
• Coordinate onboarding handover to LIVE team upon offer acceptance.
• Share workflow observations to identify bottlenecks and optimize sourcing strategies.

Skills

Candidate coordination

Interview scheduling

Stakeholder management

Communication skills

MS Office

Confidentiality

Education

Bachelor's degree in Psychology, HR, or Business Administration

Tools

JazzHR

HRIS

Job description

WHAT WE OFFER

• Competitive Salary Packages
• Professional Development Opportunities
• Hybrid Work Setup
• Equipment Provided
• Day 1 HMO
• Life Insurance

POSITION OVERVIEW

The Talent Acquisition Coordinator serves as the operational engine of Payreto's recruitment lifecycle, orchestrating seamless candidate pipelines and stakeholder coordination within the LEAD framework to drive efficient talent acquisition. By applying an Outward Mindset and intense KPO recruitment coordination expertise, this role eliminates operational friction for hiring managers and positions Payreto as an employer of choice through a world-class, high-impact candidate experience.

WHAT WILL YOU DO?

Pipeline Orchestration & Stakeholder Coordination

• Orchestrate and synchronize multi-stage interview loops between candidates and hiring managers, proactively minimizing scheduling bottlenecks and calendar conflicts across business units.
• Liaise systematically between active candidate pools and internal team leads, providing real-time visibility into pipeline velocity and candidate progression status.
• Facilitate and monitor the completion of mandatory preliminary screenings, including the deployment of Mercer | Mettl baseline assessments, ensuring candidate eligibility metrics are secured before technical evaluation stages.

Candidate Experience & Cultural Brand Stewardship

• Serve as the primary, empathetic touchpoint for all applicants throughout the recruitment journey, applying an Outward Mindset to understand candidate objectives, career readiness, and anxieties.
• Formulate and deliver transparent, highly professional, and timely communication loops (including status updates, logistical briefings, and constructive feedback loops) to safeguard and amplify Payreto's employer brand identity.

ATS Data Integrity & Compliance Governance

• Audit and maintain complete, real-time candidate profiles, interaction notes, and disposition logs within the Applicant Tracking System (ATS / JazzHR), ensuring 100% data hygiene.
• Validate pre-employment compliance requirements, including background verifications, reference checks, and preliminary employment offer documentation, adhering strictly to local labor laws and internal operational controls.

Lifecycle Integration & Collaboration

• Execute seamless operational handovers to the LIVE (People Experience) team upon offer acceptance, ensuring all onboarding records and data sets transition smoothly to support New Hire Orientation (NHO) readiness.
• Contribute empirical workflow observations and funnel tracking data during department review sessions to help identify candidate drop-off vectors and optimize sourcing strategies.

Administrative Support

• Provide support in recruitment-related administrative tasks, including coordination of background checks, reference checks, and preparation of employment offer documentation.

WHAT SHOULD YOU HAVE?

• Bachelor's degree in Psychology, Human Resources, Business Administration, or a related field.
• 1-2 years of experience in recruitment or HR coordination
• Excellent written and verbal communication and interpersonal skills
• Experience using Applicant Tracking Systems (ATS) and other recruitment tools is an advantage
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with HR systems and tools
• Strong interest in building a long-term career in Talent Acquisition
• Capable of managing high-pressure situations while maintaining performance and accuracy
• Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Proactive, adaptable, and a collaborative team player with a positive professional attitude
• Ability to handle sensitive and confidential information with a high degree of discretion