Talent Acquisition

Artech Technology Inc.; Quezon City; On-site; PHP 279,000 - 502,000; Full time

Job summary

A leading technology firm in Quezon City is seeking a Talent Acquisition Coordinator to support U.S.-based onboarding operations. Key responsibilities include managing I-9 records, ensuring compliance, and communicating with employees and hiring managers. The ideal candidate has 1-3 years of experience in HR onboarding or administrative support, with excellent communication skills and strong attention to detail. This role requires the ability to work independently during night shifts and meet deadlines in a fast-paced environment.

Qualifications

• 1-3 years of experience in administrative support.
• HR onboarding or talent acquisition coordination experience.
• Experience supporting U.S. onboarding or HR processes is highly preferred.

Responsibilities

• Execute end-to-end I-9 record cleanup processes in compliance with U.S. regulations.
• Track outstanding I-9 cases and proactively chase for missing information.
• Review and validate I-9 Section 1 for completeness and accuracy.
• Coordinate and schedule I-9 Section 2 completion with representatives.
• Communicate clearly and professionally with U.S.-based employees.
• Review and validate I-9 Section 1 for completeness and accuracy.
• Coordinate and schedule I-9 Section 2 completion with authorized representatives.
• Review and validate Section 2 documents to confirm identity and employment eligibility.
• Communicate with U.S.-based employees, hiring managers, and internal teams; respond to onboarding queries timely.

Skills

Excellent communication skills

High level of English proficiency

Strong attention to detail

Ability to work independently

Proficient in using HR systems

Onboarding coordination

I-9 compliance knowledge

Job description

The Talent Acquisition Coordinator will support U.S.-based onboarding operations, with a primary focus on I-9 record initiation, validation, and cleanup activities. This role requires strong attention to detail, excellent communication skills, and prior experience in administrative or onboarding processes, preferably supporting U.S. employees.

Key Responsibilities

I-9 Record Management & Compliance

• Execute end-to-end I-9 record cleanup processes in compliance with U.S. regulations.
• Initiate new I-9 records for newly hired employees.
• Monitor I-9 completion status and ensure all required steps are completed within defined timelines.

Tracking & Follow-up

• Track outstanding I-9 cases and proactively chase employees and stakeholders for missing or incomplete information.
• Maintain accurate records and status updates in internal tracking systems.

Section 1 Validation

• Review and validate I-9 Section 1 for completeness and accuracy.
• Identify errors or inconsistencies and coordinate corrections with employees.

Section 2 Scheduling

• Coordinate and schedule I-9 Section 2 completion with authorized representatives.
• Ensure timely appointments and proper documentation handling.

Document & Identity Verification

• Review and validate Section 2 documents to confirm identity and employment eligibility.
• Ensure documents meet U.S. compliance standards and are correctly recorded in the system.

Communication & Coordination

• Communicate clearly and professionally with U.S.-based employees, hiring managers, and internal teams.
• Respond to queries related to onboarding and I-9 compliance in a timely manner.
• Escalate complex or non-compliant cases to appropriate stakeholders.

Required Experience & Qualification

• 1–3 years of experience in:
• Administrative support
• HR onboarding
• Talent acquisition coordination
• Experience supporting U.S. onboarding or HR processes is highly preferred.
• Strong understanding of structured processes and compliance-driven tasks.

Skills & Competencies

• Excellent communication skills (verbal and written)
• High level of English proficiency in:
• Listening
• Speaking
• Reading
• Writing
• Strong attention to detail and accuracy.
• Ability to work independently during night shifts.
• Comfortable working in a fast-paced, deadline-driven environment.
• Proficient in using HR systems, trackers, and standard office tools.

Preferred Attributes

• Prior exposure to I-9 compliance or U.S. employment documentation.
• Ability to handle confidential information with discretion.
• Strong organizational and follow-up skills.