Supply Assistant - Fuel

Filoil Logistics Corporation; Taguig; Hybrid; PHP 446,000 - 670,000; Full time

Job summary

TPC Energy Corporation is seeking a Supply Assistant to support planning, coordination, and execution of supply operations in the Philippines. You will help ensure optimal product availability at minimal cost while complying with regulations.

Responsibilities include coordinating nominations and forecasts, monitoring inventory, and analyzing supply trends. Proficiency in SAP and MS Office is required; prior oil industry exposure is a plus.

Qualifications

• Education as stated; business/SCM focus preferred.
• Oil industry experience or exposure to supply, trading, or importation.
• Strong knowledge of pricing concepts and macro/microeconomics.
• Familiarity with petroleum products a plus.

Responsibilities

• Assist supply planning and co-ordination for monthly requirements.
• Coordinate nominations, forecasts and supply prices with units.
• Monitor inventory and ensure timely stock updates in systems.
• Ensure compliance with DOE, BIR and internal reporting.
• Prepare SAP-based reports and dashboards for management.

Skills

Communication

Negotiation

Analytical thinking

Attention to detail

Pricing concepts

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP (Supply Chain)

Excel

Word & PowerPoint

Data analysis tools

Inventory management systems

DOE/BIR reporting systems

HSES systems

Job description

Department: Supply
Company: TPC Energy Corporation
Job Title: Supply Assistant
Reports To: Supply Coordination Supervisor

PRIMARY PURPOSE OF THE ROLE

To assist in the planning, coordination, and execution of supply operations to ensure that Total (Philippines) Corporation maintains optimal product availability at the lowest possible cost while complying with company and government regulations.

KEY RESPONSIBILITIES

1. Supply Planning & Coordination

• Assist the Supply Team in preparing, monitoring, and tracking monthly supply requirements for each Business Unit.

• Coordinate with Business Units to update and track nominations, sales forecasts, and supply prices to meet volume and profit objectives.

• Liaise with suppliers and external stakeholders to ensure accurate processing of supply orders and billing.

2. Inventory Monitoring & Management

• Provide inventory outlooks and recommendations to ensure continuous product availability.

• Monitor and report on inventory volume and pricing status from all supply points (physical and system).

• Prevent invoicing delays and system stockouts by ensuring timely system stock updates.

• Manage supplier delivery schedules to maintain accurate inventory levels.

3. Supply & Cost Analysis

• Perform data analytics and generate insights to improve product inventory management and cost efficiency.

• Analyze supply and sales trends per Business Unit and recommend corrective actions.

• Support the Supply Team in minimizing additional procurement costs and avoiding excess inventory.

4. Documentation & Compliance

• Ensure proper documentation for nominations, import duties, VAT, supplier payments, and internal/external reports.

• Ensure compliance with HSES standards and government regulations (DOE, BIR) related to importation and reporting.

5. Systems & Reporting (SAP Context)

• Coordinate with suppliers and Business Units to ensure product availability at the right time, location, and price.

• Maintain accurate product pricing and inventory data within SAP.

• Prepare and submit accurate supply-related reports and dashboards to management.

QUALIFICATIONS / EXPERIENCE

• Education: Bachelor’s degree (preferably in Business Administration, Supply Chain Management, or related field)

• Experience: At least 2 years in the oil industry, preferably in supply, trading, or importation

• Knowledge:

  • Strong understanding of microeconomics, accounting, and pricing concepts

  • Familiarity with petroleum products (fuels, lubricants, etc.)

• Soft Skills:

  • Excellent communication and negotiation skills

  • Strong analytical thinking and adaptability

  • Attention to detail and organizational ability

TECHNICAL SKILLS

• SAP (Supply Chain / Inventory Modules): Proficient in material management, stock monitoring, and data entry functions

• Microsoft Office Suite:

  • Excel: Advanced spreadsheet functions, data analysis, pivot tables, and dashboard creation

  • Word & PowerPoint: Report writing and presentation preparation

• Data Analysis Tools: Basic use of statistical and analytical tools for reporting and forecasting

• Inventory Management Systems: Understanding of supply chain workflows and stock reconciliation processes

• Reporting & Documentation: Knowledge of government reporting systems (DOE, BIR compliance)

• HSES Compliance Systems: Awareness of health, safety, and environmental procedures related to supply operations