Supply Planning Specialist (Fuels)

SEAOIL Philippines, Inc.; Manila; On-site; GBP 37,000 - 51,000; Full time

Job summary

SEAOIL Philippines, Inc. is seeking a Supply Planning Specialist (Fuels) to manage and validate supply-related costs, focusing on minimizing oil loss variance and accurate financial transactions.

You’ll review vessel performance, file loss claims, validate charges, and work with Planning & Operations to ensure cost accuracy and timely documentation. The role supports continuous improvement by analyzing supply chain processes, identifying inefficiencies, and implementing cost-saving solutions to

Qualifications

• 4+ years of related experience in supply planning, cost validation or logistics.
• Experience in data analysis and reporting to support budgeting and cost controls.

Responsibilities

• Validate and process fees and accruals, ensuring accurate billing.
• Monitor vessel-related charges and surveyor/operational costs for accuracy.
• Analyze voyage expenses and support cost control initiatives.
• Coordinate with internal teams to ensure timely documentation and payments.

Skills

Data Analysis

Cost Control

Forecasting

Stakeholder Management

Job description

Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Supply Planning Specialist (Fuels)!

What is this role about?

The Supply Planning Specialist is responsible for managing and validating supply-related costs, particularly focusing on minimizing oil loss variance and ensuring accurate financial transactions. The role involves reviewing vessel performance, filing oil loss claims, validating surveyor and vessel charges, and coordinating closely with internal and external stakeholders to ensure cost accuracy and timely documentation. Additionally, the role supports continuous improvement efforts by analyzing supply chain processes, identifying inefficiencies, and implementing solutions to enhance operational efficiency and reduce costs.

What will YOU do?

• Validate and process surveyor fees (local and import), including accruals and nominations, ensuring accurate billing against approved quotes and coordination with Planning and Operations teams
• Monitor vessel loading and discharging operations to validate surveyor and operational charges, ensuring accuracy in cargo documentation and preventing oil loss or off-spec incidents
• Analyze vessel performance by comparing Service Level Agreements (SLA) against actual delivery to ensure proper cost allocation and identify delays, including force majeure events
• File oil shortage claims for shipments exceeding the agreed loss tolerance, including coordination with the Risk Department and gathering of surveyor reports and cargo invoices
• Validate supply-related transactions against actual billing to prevent overcharges, detect discrepancies, and ensure compliance with contracts and internal budgets
• Coordinate with vessel owners, surveyors, and internal departments (e.g., Planning, Operations, Risk) to ensure timely documentation, accurate payments, and proper dispute resolution
• Support continuous process improvement initiatives by identifying inefficiencies in supply planning, cost validation, and documentation workflows
• Review and analyze voyage expenses to establish operational cut-offs, define new budgets, and refine policies for improved cost control and efficiency
• Prevent financial losses such as demurrage and incorrect tax or duty payments through proactive monitoring, validation, and reconciliation of supply chain transactions
• Process all other departmental costs ensuring timely and accurate entries that align with financial controls and the company’s cost management strategies

What will YOU need?

• At least 4 years of related experience, preferably from the Business Services, Retail, Energy, Oil/Gas, Logistics industry
• Adept in Data Analysis, Engineering, Business Analysis.