Supply Operations Officer (Fuels)

SEAOIL Philippines, Inc.; Metro Manila; On-site; PHP 350,000 - 550,000; Full time

Job summary

SEAOIL Philippines, Inc. is seeking a Supply Planning and Operations Specialist to optimize costs, validate surveyor fees, and manage oil loss variances.

You will coordinate with vessel owners, surveyors, Planning and Operations teams to ensure accurate documentation, timely payments, and prevent demurrage and stockouts. Open to fresh graduates or 1 year of related experience; a Bachelor's degree in Industrial Engineering or Business Management is preferred.

Qualifications

• Fresh graduates or at least 1 year of related experience.
• Bachelor's degree in Industrial Engineering, Business Management or related courses.

Responsibilities

• Ensure accurate billing of local and imported surveyor fees, including accruals, nominations, and compliance with approved quotes, through coordination with Planning and Operations teams.
• Oversee the loading and discharging of both local and imported oil shipments to validate surveyor reports and safeguard against oil losses or off-spec cargo.
• Monitor vessel operations, log delays (including force majeure events), and assess actual performance against SLA to ensure accurate payments and detect inefficiencies.
• Identify shipments with oil losses beyond tolerance levels and coordinate with Risk Department by compiling all necessary documentation for claim processing.
• Maintain close communication with vessel owners, surveyors, Planning, and Operations teams to ensure operational accuracy, proper documentation, and timely issue resolution.
• Ensure that all supply-related costs (including duties, taxes, and freight) are validated against actual operations to prevent overpayments and errors.
• Monitor proactively cargo and vessel movements to prevent operational issues such as delays and product shortages that could result in demurrage or financial loss.
• Support recovery efforts for oil losses by tracking variances, coordinating documentation, and ensuring claims are filed and resolved efficiently.
• Contribute to financial performance by adhering to cost controls, validating expenses, and ensuring alignment with approved budgets and contracts.
• Identify operational inefficiencies, propose enhancements, and implement process improvements to support cost reduction, operational excellence, and profitability goals.

Skills

Cost controls

Supply planning

Vendor coordination

Data analysis

Education

Bachelor's degree in Industrial Engineering / Business Management

Job description

Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Supply Planning and Operations Specialist!

What is this role about?
The Supply Operations Officer is responsible for optimizing supply-related cost controls and ensuring accurate recovery of oil loss variances. The role involves validating and processing transactional costs (e.g., surveyor fees, vessel charges), analyzing vessel performance against service agreements, and managing oil loss claims. It requires close coordination with vessel owners, surveyors, and internal teams to ensure accurate documentation, timely payments, and prevention of operational issues like demurrage and stockouts. The role also focuses on continuous improvement by identifying inefficiencies and enhancing operational processes to support the company's cost control and efficiency goals.

What will YOU do?

• Ensure accurate billing of local and import surveyor fees, including accruals, nominations, and compliance with approved quotes, through coordination with Planning and Operations teams

• Oversee the loading and discharging of both local and imported oil shipments to validate surveyor reports and safeguard against oil losses or off-spec cargo

• Monitor vessel operations, log delays (including force majeure events), and assess actual performance against SLA to ensure accurate payments and detect inefficiencies

• Identify shipments with oil losses beyond tolerance levels and coordinate with Risk Department by compiling all necessary documentation (e.g., surveyor reports, invoices) for claim processing

• Maintain close communication with vessel owners, surveyors, Planning, and Operations teams to ensure operational accuracy, proper documentation, and timely issue resolution

• Ensure that all supply-related costs (including duties, taxes, and freight) are validated against actual operations to prevent overpayments and errors

• Monitor proactively cargo and vessel movements to prevent operational issues such as delays and product shortages that could result in demurrage or financial loss

• Support recovery efforts for oil losses by tracking variances, coordinating documentation, and ensuring claims are filed and resolved efficiently.

• Contribute to financial performance by adhering to cost controls, validating expenses, and ensuring alignment with approved budgets and contracts

• Identify operational inefficiencies, propose enhancements, and implement process improvements to support cost reduction, operational excellence, and profitability goals

What will YOU need?

• Open to fresh graduates or at least 1 year of related experience, preferably from the Business Services, Retail, Energy, Oil/Gas, Logistics industry

• Bachelor's degree in Industrial Engineering, Business Management or related courses