Subtitling Resource Coordinator

Keywords Studios; Metro Manila; Hybrid; PHP 500,000 - 800,000; Full time

Benefits offered by this job

Competitive salary

Flexible work arrangements

Healthcare benefits

Professional growth

Job summary

Keywords Studios LA seeks a detail-oriented Subtitling Resource Coordinator to source and onboard freelance linguists for subtitling projects across film, TV, and streaming content.

The role supports testing, onboarding, and coordination with project managers, language leads, and vendors in a fast-paced, global environment.

Qualifications

• 1–2 years in resource coordination, vendor management, or localization operations
• Experience in end-to-end recruitment for freelance linguists or language talent
• Familiarity with spreadsheets, databases, ERP systems, and ATS tools

Responsibilities

• Coordinate onboarding and testing of freelance linguists, editors, and QA specialists
• Assign resources to subtitling projects based on language needs and availability
• Maintain records of qualifications, availability, and onboarding status
• Generate resource utilization and performance reports for leadership
• Maintain strong relations with freelancers and project managers

Skills

Resource coordination

Vendor management

Localization operations

Subtitling

English communication

Organization

Time management

Education

Bachelor’s degree in Localization, Media Studies, Communications, or Linguistics

Tools

Airtable

Smartsheet

Excel

HireEZ

Workable

Job description

Job Description

Keywords Studios LA is a premier provider of multimedia content localization and audio production services. From its offices and beautiful on-site recording studio in the heart of Burbank, Keywords Studios Los Angeles collaborates with top-tier streaming platforms, broadcasters, content creators, publishers for the gaming and media & entertainment industries.

We are looking for a detail-oriented and proactive Subtitling Resource Coordinator to support our operations within the Media & Entertainment service line. This role plays a key part in ensuring that the right linguistic resources are in place to meet fast-paced project demands across global markets. Reporting to the Resource Management Specialist, the Vendor Assistant will help source, onboard, and coordinate freelance linguists for a variety of subtitling projects for film, TV, and streaming content.

Job Responsibilities

Resource Coordination & Onboarding

• Support the Resource Management Specialist in identifying, recruiting, and onboarding qualified freelance linguists, editors, and QA specialists across multiple languages.
• Coordinate testing and evaluation workflows in collaboration with internal stakeholders and language leads.
• Maintain accurate records of resource qualifications, availability, and onboarding status in internal systems.

Project Support

• Assign resources to subtitling projects based on language requirements, availability, and performance history.
• Track project schedules and ensure resourcing needs are met for on-time and high-quality deliveries.
• Act as the liaison between linguists and project managers to facilitate smooth task assignments.

Database & Reporting

• Keep internal tools and trackers updated, including rate cards, availability logs, performance data, and recruitment pipelines.
• Generate resource utilization and performance reports as requested by the Resource Management Specialist or team leads.

Vendor Relations

• Communicate with freelancers on scheduling, onboarding, project expectations, and general inquiries.
• Help build and maintain strong relationships with high-performing language specialists.

Requirements

• Minimum 1–2 years of experience in resource coordination, vendor management, or localization operations—preferably in subtitling, audiovisual translation, or media localization.
• Hands-on experience in end-to-end recruitment process (from sourcing to onboarding) for freelance linguists or language talents.
• Comfortable with working with spreadsheets, databases, ERP systems, and ATS (e.g., Airtable, Smartsheet, Excel, HireEZ, Workable, etc.).
• Strong written and verbal communication skills in English; additional languages are an asset.
• Excellent organizational and time management skills with strong attention to detail.
• Familiarity with subtitling tools is a plus.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Experience supporting resourcing or production teams in a media localization or post-production environment.
• Understanding of subtitling workflows and quality standards in streaming and broadcast media.
• Familiarity with global freelance networks and regional language trends.
• Bachelor’s degree in Localization, Media Studies, Communications, Linguistics, or a related field.

Benefits

• Competitive salary and benefits
• Projects aligned with your expertise
• Collaborate with the entertainment industry leaders
• Professional growth opportunities
• Flexible work arrangements
• Dedicated to diversity and inclusion
• Additional perks: cycle-to-work, IT schemes, pensions, healthcare, social events, and more.