Strategic Executive Assistant - Engineering & Project Control

D2B; Metro Manila; On-site; PHP 781,000 - 949,000; Full time

Job summary

D2B in the Philippines seeks an Executive Assistant (Engineering/Project Control) to coordinate project discipline, documentation and delivery control. This role reports to senior managers and works across Sales, Engineering, Workshop and Executive to keep programs on track.

The successful candidate will develop gate processes, consolidate project records and produce clear, timely updates. AU-aligned calendars and disciplined planning underpin the role.

Qualifications

• Hands-on project coordination and control capability.
• Clear written communication across departments.
• Ability to connect information across multiple systems and streams.
• Attention to detail and document control habits.
• Experience in engineering/manufacturing/mining services or formal project management.
• Familiarity with MYOB Acumatica is a plus.

Responsibilities

• Create and maintain engineering-gate processes, protocols, checklists and checkpoints.
• Consolidate information from multiple platforms into structured project records.
• Develop consistent project documentation, updates, reports and sign-off packs.
• Capture decisions from meetings, assign owners and deadlines, and follow up.
• Coordinate Sales-to-Engineering handover and ongoing cross-functional communication.
• Support active project management by confirming scope, gathering requirements and tracking changes.
• Maintain portfolio view of engineering work and generate workload/capacity reports.
• Provide flexible day-to-day support while protecting project controls and deadlines.

Skills

Project coordination

Project controls

Written communication

Systems engineering

Project management

Cross-functional collaboration

Data integrity

MYOB Acumatica

Tools

MYOB Acumatica

Job description

D2B in the Philippines seeks an Executive Assistant (Engineering/Project Control) to coordinate project discipline, documentation and delivery control. This role reports to senior managers and works across Sales, Engineering, Workshop and Executive to keep programs on track.

The successful candidate will develop gate processes, consolidate project records and produce clear, timely updates. AU-aligned calendars and disciplined planning underpin the role.