Strategic Executive Support Specialist

Magellan Solutions Outsourcing Inc.; Philippines; On-site; PHP 360,000 - 540,000; Full time

Job summary

Magellan Solutions Outsourcing Inc. in Quezon City, Metro Manila, is seeking an Executive Support Specialist to join our team.

This full-time role supports senior management by handling administrative and operational tasks with a focus on professionalism and efficiency. You will manage calendars, arrange travel, prepare reports, and coordinate meetings, ensuring seamless executive operations and effective communication across departments.

Qualifications

• 3+ years experience in an executive assistant or senior administrative role.
• Strong organisational and time management skills.
• Excellent written and verbal English with attention to grammar and spelling.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate complex diaries.
• Prepare executive correspondence, reports, and meeting materials with precision.
• Organise meetings, travel, accommodation, and logistics for executives.
• Maintain confidential files and document management procedures.
• Provide administrative support for board meetings and high-level events.
• Manage expense reports and support financial administration tasks.
• Coordinate with internal and external stakeholders to support executive objectives.
• Screen calls and emails for the executive office
• Draft routine correspondence and general office admin
• Support special projects and ad hoc tasks for senior management

Skills

Executive support

Calendar management

Microsoft Office

English communication

Discretion and confidentiality

Travel coordination

Tools

Microsoft Office Suite

Scheduling software

Job description

Magellan Solutions Outsourcing Inc. in Quezon City, Metro Manila, is seeking an Executive Support Specialist to join our team.

This full-time role supports senior management by handling administrative and operational tasks with a focus on professionalism and efficiency. You will manage calendars, arrange travel, prepare reports, and coordinate meetings, ensuring seamless executive operations and effective communication across departments.