Strategic Executive Secretary & Operations Partner

Private Advertiser; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a highly organized Executive Secretary to provide administrative and operational support to the management team. The role emphasizes discretion, reliability, and proactive coordination of calendars, communications, and documents.

The ideal candidate will have a Bachelor's degree, proven EA experience, strong English communication, and proficiency with MS Office and Google Workspace.

Qualifications

• Bachelor's degree preferred in a related field.
• Proven experience as Executive Assistant or similar role is an advantage.
• Excellent English communication, both verbal and written.
• Proficient with MS Office, Google Workspace and online collaboration tools.
• Ability to handle confidential information with integrity.

Responsibilities

• Manage executives' calendars, schedules, and meetings.
• Coordinate internal and external communications, including emails and follow-ups.
• Prepare reports, presentations, and meeting notes.
• Organize files and confidential information.
• Assist in project coordination and ensure deadlines are met.
• Handle travel arrangements and itineraries if required.
• Support day-to-day administrative and operational tasks.
• Coordinate with departments and external partners.
• Monitor tasks, reminders, and action items for executives.
• Perform other duties assigned by management.

Skills

Organizational skills

Verbal and written English

Time management

Independent work

Confidentiality

Education

Bachelor's degree in Business Admin/Management/Communications or related field

Tools

Microsoft Office

Google Workspace

Online collaboration tools

AI tools (ChatGPT/Claude)

Job description

Private Advertiser in the Philippines is seeking a highly organized Executive Secretary to provide administrative and operational support to the management team. The role emphasizes discretion, reliability, and proactive coordination of calendars, communications, and documents.

The ideal candidate will have a Bachelor's degree, proven EA experience, strong English communication, and proficiency with MS Office and Google Workspace.