Senior Executive Assistant & Office Operations

Office Secretaries; Santo Niño 1st; On-site; PHP 420,000 - 720,000; Full time

Job summary

Office Secretaries in the Philippines is seeking an experienced Executive Assistant to provide administrative and secretariat support to senior team members. The role includes travel coordination, expense submission, and assisting with basic IT and office operations to ensure smooth day‑to‑day functioning.

The ideal candidate has 5+ years in a similar role, diplomas or degrees from reputable institutions, and the ability to handle confidential matters with professionalism in a fast-paced

Qualifications

• Experience providing high‑level secretariat and administrative support to executives.
• Strong written and verbal communication, with discretion handling confidential information.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage calendars, coordinate schedules, and arrange meeting logistics.
• Maintain contacts and update address books; handle travel arrangements.
• Prepare expense submissions and assist with presentation materials.
• Greet guests, prepare meeting rooms, and coordinate office operations.
• Coordinate with IT vendors for basic troubleshooting and equipment needs.

Skills

Executive support

Secretariat support

Multitasking

Microsoft Office

Interpersonal skills

Discretion

Education

Diploma or Degree

Tools

Microsoft Office Suite

CoPilot

Job description

Office Secretaries in the Philippines is seeking an experienced Executive Assistant to provide administrative and secretariat support to senior team members. The role includes travel coordination, expense submission, and assisting with basic IT and office operations to ensure smooth day‑to‑day functioning.

The ideal candidate has 5+ years in a similar role, diplomas or degrees from reputable institutions, and the ability to handle confidential matters with professionalism in a fast-paced