Strategic Executive Assistant to the COO

The Bistro Group; Makati; On-site; PHP 391,000 - 614,000; Full time

Job summary

The Bistro Group in the Philippines is seeking an Executive Assistant to the Chief Operating Officer (COO) to provide high-level administrative and organizational support. You will manage the COO’s calendar, coordinate meetings, prepare reports and presentations, and handle confidential documents with professionalism.

You will liaise with department heads and key stakeholders, track deadlines, arrange travel, and assist with special projects to ensure smooth daily operations in a fast-paced

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–5 years of experience in EA/PA roles.
• Experience supporting senior executives or C-level management is an advantage.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Responsibilities

• Manage the COO's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, including venue arrangements and preparation of meeting materials.
• Screen and manage incoming calls, emails, correspondence, and other communications.
• Prepare, edit, and organize reports, presentations, business letters, and other executive documents.
• Handle confidential information and sensitive business matters with utmost discretion.
• Monitor and remind the COO of important deadlines, commitments, and follow‑up items.
• Organize meetings with department heads and key stakeholders; prepare agendas and minutes.
• Arrange local and international travel itineraries and logistics.
• Support management initiatives and special projects as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

Document handling

Discretion

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Bistro Group in the Philippines is seeking an Executive Assistant to the Chief Operating Officer (COO) to provide high-level administrative and organizational support. You will manage the COO’s calendar, coordinate meetings, prepare reports and presentations, and handle confidential documents with professionalism.

You will liaise with department heads and key stakeholders, track deadlines, arrange travel, and assist with special projects to ensure smooth daily operations in a fast-paced