Strategic Executive Assistant to COO

Citi Global Realty and Development, Inc; Quezon City; On-site; PHP 350,000 - 550,000; Full time

Job summary

Citi Global Realty and Development, Inc in Manila is seeking an experienced executive assistant to support the COO with scheduling, calendar management and meeting preparation. You will document and maintain process manuals, coordinate cross‑functional matters with internal teams and external consultants, and ensure timely follow‑through on decisions.

The role requires discretion with confidential material, strong coordination skills, and the ability to maintain a central document library and

Responsibilities

• Scheduling & Calendars — Manage the COO's meeting schedule and calendar; prepare materials ahead of meetings and events; produce post-meeting documentation, including notes and action items.
• Documentation & Communication — Help document process flows and establish operating manuals across teams.
• Follow-Through & Coordination — Track and follow up on the implementation of decisions after meetings; coordinate cross-functionally and with external consultants and vendors to keep commitments on schedule.
• Document Review & Library Management — Review and collate contracts, reports, and documents as a secondary check before they are forwarded to or presented to the COO, handling confidential and sensitive material with discretion; establish and maintain a central document library.
• Strategic Support & Execution — Support implementation of strategic programs; lead in maintaining the company's internal operating system and ensure 'build work' from strategic initiatives is followed through to completion.

Job description

Citi Global Realty and Development, Inc in Manila is seeking an experienced executive assistant to support the COO with scheduling, calendar management and meeting preparation. You will document and maintain process manuals, coordinate cross‑functional matters with internal teams and external consultants, and ensure timely follow‑through on decisions.

The role requires discretion with confidential material, strong coordination skills, and the ability to maintain a central document library and