Strategic Executive Assistant to MD | Ops & Communications

WrkPod Inc.; Dumaguete; On-site; PHP 300,000 - 540,000; Full time

Job summary

WrkPod Inc. in the Philippines is seeking an experienced Executive Assistant to partner with the Managing Director and keep the leadership team organized and focused.

You will manage calendars, coordinate internal and external meetings, prepare briefing materials, and track action items with accountability. You will handle high-priority communications, support confidential projects, and collaborate with clients and team members to ensure timely execution.

Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, or senior administrative professional is required.
• Experience in financial services or professional services is advantageous.
• Excellent written and verbal communication skills.
• Strong time management with ability to juggle multiple priorities.
• Discretion and sound judgment when handling confidential information.

Responsibilities

• Calendar & Schedule Management: Proactively maintain the Managing Director's calendar, resolve scheduling conflicts, and coordinate appointments.
• Inbox & Priority Control: Monitor, prioritize, and manage emails to ensure timely follow-ups.
• Meeting & Briefing Preparation: Prepare meeting agendas, background documents, reports, and presentations.
• Action Tracking & Accountability: Capture meeting outcomes, maintain executive task lists, drive follow-through on actions and deadlines.
• Stakeholder & Team Coordination: Serve as a point of contact for clients, business partners, and team members.
• Special Projects & Initiatives: Assist in planning and executing key business projects, travel logistics, and company events.
• Confidentiality: Exercise discretion when handling sensitive information.

Skills

Calendar management

Communication

Organization

Discretion

Proactivity

Tools

MS Office/Google Workspace

Job description

WrkPod Inc. in the Philippines is seeking an experienced Executive Assistant to partner with the Managing Director and keep the leadership team organized and focused.

You will manage calendars, coordinate internal and external meetings, prepare briefing materials, and track action items with accountability. You will handle high-priority communications, support confidential projects, and collaborate with clients and team members to ensure timely execution.