Strategic Executive Assistant to Investment Leader

Aux; Manila; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

Aux is seeking an experienced Executive Assistant to support a senior investment professional. The role emphasizes taking ownership, proactive follow-through, and effective stakeholder management across time zones.

You will coordinate with an AI assistant, verify details, and ensure tasks move from planning to completion. The position requires strong English communication, impeccable organization, and the ability to handle confidential information with discretion.

Qualifications

• 3+ years of experience supporting a senior executive, founder, or investment professional.
• Excellent written and spoken English; ability to draft concise, professional communications.
• Exceptional organization and attention to detail; manage multiple priorities across time zones.
• Proven ownership and initiative; execute tasks without constant direction.
• Discretion handling confidential information and using secure tools.

Responsibilities

• Own follow-ups and task completion; maintain the tracker of owners, next steps, and deadlines.
• Manage scheduling and calendar coordination; confirm attendees and logistics across time zones.
• Coordinate travel and logistics; arrange itineraries and approved travel bookings.
• Prioritize requests and manage dependencies; present a concise decision queue with context.
• Prepare for meetings and track commitments; create briefs, agendas, and materials.
• Manage inbox follow-through; triage communications and draft concise responses.

Skills

Executive support

Communication

Organization

Detail oriented

Stakeholder management

Tools

Google Workspace

CRM systems

Calendly

Dex

DocSend

Job description

Aux is seeking an experienced Executive Assistant to support a senior investment professional. The role emphasizes taking ownership, proactive follow-through, and effective stakeholder management across time zones.

You will coordinate with an AI assistant, verify details, and ensure tasks move from planning to completion. The position requires strong English communication, impeccable organization, and the ability to handle confidential information with discretion.