Strategic Executive Assistant & Projects Lead

MCVO Talent Outsourcing Services; Makati; A distancia; PHP 446.000 - 725.000; Jornada completa

Descripción de la vacante

MCVO Talent Outsourcing Services is seeking a Senior Executive Assistant / Project Management to act as a close extension of the owner, absorbing, organizing, and tracking administrative and coordination tasks across the business.

The role emphasizes reliability, proactive follow-through, and clear communication, with responsibilities spanning meeting notes, calendars, project trackers, and cross-functional support to enable strategic focus.

Formación

• Proven experience supporting a US-based executive or owner remotely
• Excellent written and spoken English
• Clear, calm communicator who is easy to work with and receptive to feedback
• Strong judgment and ability to prioritize effectively
• Highly organized and systems-oriented
• Comfortable working independently and proactively
• Tech-savvy: Microsoft Office 365 Suite, Zoom, project and task management, AI tools (e.g., ChatGPT)
• Experience working US hours or overlapping availability
• Familiarity with QuickBooks Online preferred (visibility and coordination only)
• Reliable internet connection and professional home workspace (absolute requirement)

Responsabilidades

• Attend Teams meetings as needed and produce clear action notes
• Coordinate with internal staff, vendors, and external parties
• Conduct research and prepare concise summaries to support decision‑making
• Manage the owner’s email inbox: triage, prioritize, flag, draft responses, and surface only what requires attention
• Calendar management including scheduling, rescheduling, reminders, and preparation
• Maintain organized digital records, documents and filing systems in SharePoint / OneDrive
• Ensure important documents, contracts, and project materials are properly stored and easy to locate
• Help maintain internal trackers and operating documents
• Support process improvements and workflow organization
• Maintain visibility across multiple ongoing projects and operational initiatives

Conocimientos

English proficiency

Prioritization

Organizational skills

Independent working

Effective communication

Experience supporting a US-based exec

Herramientas

Microsoft Office 365

Zoom

Project management tools

AI tools (e.g., ChatGPT)

QuickBooks Online

Descripción del empleo

MCVO Talent Outsourcing Services is seeking a Senior Executive Assistant / Project Management to act as a close extension of the owner, absorbing, organizing, and tracking administrative and coordination tasks across the business.

The role emphasizes reliability, proactive follow-through, and clear communication, with responsibilities spanning meeting notes, calendars, project trackers, and cross-functional support to enable strategic focus.