Strategic Executive Assistant & Operations Partner

Outsourcey; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Outsourcey in the Philippines seeks an experienced Executive Assistant/Marketing Assistant to support executives, manage calendars, and coordinate communications. The role also covers social media content creation, Canva design, and newsletter campaigns, with a focus on community outreach and events.

You will handle CRM maintenance, onboarding support, and listings coordination while contributing to content calendars and promotional materials.

Qualifications

• At least 2.5 years of relevant experience as an Executive Assistant, Administrative Assistant, Marketing Assistant, or similar role.
• Strong experience managing inboxes, calendars, scheduling, and administrative priorities.
• Hands-on social media management and content creation experience.
• Proficiency with Canva, Meta Business Suite, and social media scheduling tools.
• Experience creating marketing materials, newsletters, and digital content.
• Proficiency with Google Workspace, Microsoft Office, spreadsheets, and CRM systems.
• Excellent written and verbal English communication skills.
• Strong organisation, research, attention to detail, and time management.
• Ability to take initiative, anticipate needs, recommend improvements, and work independently.

Responsibilities

• Executive Support and Business Operations: Manage calendars, appointments, meetings, inboxes, and professional correspondence.
• Coordinate communications with clients, vendors, team members, and referral partners.
• Maintain CRM records, contact databases, follow-up trackers, and organised digital files.
• Support buyer, seller, and referral-partner follow-ups.
• Coordinate property showings, listing appointments, consultations, and transaction-related activities.
• Develop administrative processes, templates, checklists, and workflows.
• Support new team member onboarding and keep projects and deadlines on track.
• Marketing and Content: Plan, create, schedule, and publish social media content, including property listings, educational posts, market updates, and community news.
• Design graphics, flyers, presentations, and promotional materials using Canva.
• Prepare newsletters, email campaigns, captions, and client communications.
• Edit short-form videos and support YouTube content and website updates.
• Maintain content calendars and track marketing performance.
• Use AI tools thoughtfully to support research, content, and efficiency while applying independent judgement and reviewing outputs for accuracy.
• Events, Education, and Community Outreach: Help plan, promote, and coordinate monthly educational seminars and community events.
• Coordinate guests, scheduling, and promotions for a weekly radio program.
• Support webinar development, launch, promotion, delivery, and follow-up.
• Research senior living communities, downsizing resources, referral partners, and networking opportunities.
• Prepare educational guides and resources for older adults and their families.

Skills

Inbox management

Calendar management

Social media management

Canva

Meta Business Suite

Social media scheduling

Content creation

Google Workspace

Microsoft Office

CRM systems

English communication

Attention to detail

Tools

CapCut

Mailchimp

Lofty CRM

Buffini CRM

Job description

Outsourcey in the Philippines seeks an experienced Executive Assistant/Marketing Assistant to support executives, manage calendars, and coordinate communications. The role also covers social media content creation, Canva design, and newsletter campaigns, with a focus on community outreach and events.

You will handle CRM maintenance, onboarding support, and listings coordination while contributing to content calendars and promotional materials.