Senior Virtual Assistant & Operations Leader

Outsourcey Global, Inc.; Taguig; On-site; PHP 670,000 - 1,116,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Job summary

Outsourcey Global, Inc. is seeking a senior virtual assistant to provide executive support, operations, and e-commerce management from the Philippines.

You will manage emails, calendars, content creation, and workflow optimizations while collaborating with the founder and production partners to maintain brand standards. You should be proficient in Canva and Shopify, comfortable using AI tools, and capable of handling multiple priorities in a fast-paced environment.

Qualifications

• Min. 4 years of experience as a Senior Virtual Assistant, Executive Assistant, Operations Assistant or similar role.
• Excellent written and spoken English.
• Strong organizational and time-management skills.
• Initiative, accountability and attention to detail.
• Ability to manage multiple priorities independently.
• Good judgment, discretion and problem-solving skills.
• Strong follow-through and proactive communication.
• Experience working with a founder, entrepreneur or growing business.
• Confidence using Shopify, productivity tools, project management systems and social media platforms.
• Strong creative instincts and design sensibilities, with ability to create/edit high-quality digital content following brand guidelines.

Responsibilities

• Managing and organizing multiple business email accounts and responding to inquiries.
• Calendar management, meeting coordination and reminders.
• Preparing meeting notes and tracking outstanding tasks.
• Organizing daily and weekly priorities and updating on important deadlines.
• Coordinating communication with internal teams, vendors and partners.
• Supporting general administrative tasks and information management.
• Developing and maintaining SOPs, project trackers and internal workflows.
• Coordinating with production teams, suppliers, freelancers and collaborators.
• Tracking deadlines, deliverables and project progress.
• Following up on outstanding tasks and ensuring commitments are completed.
• Supporting inventory management, logistics and operational coordination.
• Providing regular updates on completed work and priorities.
• Managing Shopify updates, product listings and merchandising.
• Coordinating website updates and coordinating with external partners for advanced development.
• Maintaining marketplace and CRM-related tasks and follow-ups.
• Creating social media graphics and content, and coordinating content planning and scheduling.
• Editing assets for multiple platforms and basic video edits.
• Managing email marketing calendars and campaign reporting.
• Assisting with AI tools and automation to improve productivity.
• Supporting outreach to buyers, partners and potential collaborators.
• Managing CRM records and sales trackers.
• Coordinating showroom and production logistics.

Skills

Executive support

English proficiency

Organizational skills

Time management

Initiative & accountability

Priorities management

Discretion & judgment

Shopify proficiency

Canva proficiency

CRM tools (GHL)

AI tools familiarity

Tools

Shopify

GoHighLevel (GHL)

Klaviyo

Mailchimp

Canva

Adobe Photoshop

Job description

Outsourcey Global, Inc. is seeking a senior virtual assistant to provide executive support, operations, and e-commerce management from the Philippines.

You will manage emails, calendars, content creation, and workflow optimizations while collaborating with the founder and production partners to maintain brand standards. You should be proficient in Canva and Shopify, comfortable using AI tools, and capable of handling multiple priorities in a fast-paced environment.