Strategic Executive Assistant & Office Logistics Lead

Abenson Ventures, Inc.; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Abenson Ventures, Inc. in the Philippines seeks an organized Administrative Assistant to provide comprehensive business support. You will manage calendars, plan meetings and travel, and act as a liaison among executives, staff, clients, and external partners.

You will improve office efficiency with filing systems, manage information flow, handle supplies, and coordinate group events and logistics for initiatives.

Responsibilities

• Provide administrative and business support to executives and teams
• Maintain the calendar: plan and schedule meetings, teleconferences and travel
• Improve office efficiency by implementing effective filing systems and time-saving measures
• Enhance communication between department and executive team to foster teamwork
• Act as the point of contact among Executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Act as office manager by maintaining office supply inventory
• Screen and direct phone calls and distribute correspondence
• Lead the committee during special events of the group
• Prepare requests for payments
• Lead the group's strategic planning on logistics including presentations, venue, program flow, budget handling, liquidation
• Organize logistics for events such as food arrangements, room reservations, and equipment setup (laptops, projectors, WebEx)

Job description

Abenson Ventures, Inc. in the Philippines seeks an organized Administrative Assistant to provide comprehensive business support. You will manage calendars, plan meetings and travel, and act as a liaison among executives, staff, clients, and external partners.

You will improve office efficiency with filing systems, manage information flow, handle supplies, and coordinate group events and logistics for initiatives.