Strategic Executive Assistant for AI & Robotics Leaders

XDOF; San Mateo; On-site; PHP 446,000 - 781,000; Full time

Job summary

XDOF is seeking an executive assistant in the Philippines to support the CEO and leadership team by filtering information, prioritizing tasks, and maintaining structured workflows. You will help manage calendars, emails, travel, and logistics while using AI tools to accelerate recurring work.

The role involves coordinating planning, meetings, and onboarding to help XDOF scale its robotics and AI initiatives.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Ability to take ownership, anticipate needs and close loops.
• Excellent judgment with confidentiality and discretion.
• Clear communication across functions and levels.
• Fluency in Mandarin is required.
• Comfort with AI, automation, and robotics-related tech.

Responsibilities

• Manage executive priorities, calendars, emails, Slack, and information flow with sound judgment.
• Coordinate communications, travel, logistics, and related arrangements with discretion.
• Prepare meetings, capture decisions, and drive follow-through across owners.
• Leverage AI tools and lightweight systems to improve executive throughput.
• Support planning, meetings, offsites, events, recruiting, and onboarding as needed.

Skills

Executive support

High agency

Judgment

Communication

Mandarin fluency

AI tools

Tools

AI tools

Automation tools

Job description

XDOF is seeking an executive assistant in the Philippines to support the CEO and leadership team by filtering information, prioritizing tasks, and maintaining structured workflows. You will help manage calendars, emails, travel, and logistics while using AI tools to accelerate recurring work.

The role involves coordinating planning, meetings, and onboarding to help XDOF scale its robotics and AI initiatives.