Spare Parts Receiving Coordinator

INGCOPH Traders Inc.; Caloocan; On-site; PHP 167,000 - 246,000; Full time

Job summary

INGCOPH Traders Inc. is seeking a Receiving Clerk to coordinate and monitor the intake of spare parts, materials, and other items. The role focuses on accurate checking, documentation, and endorsement to the appropriate department or storage area.

Responsibilities include verifying against POs and DRs, recording in the system, and handling discrepancies while maintaining organized receiving records. A relevant bachelor's degree and Excel proficiency are preferred.

Qualifications

• Must have strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to coordinate with multiple departments and teams.
• Familiarity with receiving procedures and inventory documentation.

Responsibilities

• Coordinate the receiving of incoming spare parts, materials, and supplies
• Check delivered items against Purchase Orders, Delivery Receipts, and other supporting documents
• Verify quantity, item description, part number, and condition of received items
• Coordinate with suppliers, warehouse personnel, and concerned departments regarding receiving concerns
• Record and encode received items accurately in the system
• Prepare and process receiving reports and other necessary documents
• Report discrepancies such as shortages, excess items, wrong items, or damaged parts
• Coordinate proper handling and endorsement of received items to the warehouse or requesting department
• Monitor pending and incomplete deliveries
• Maintain accurate and organized receiving records and documents

Skills

Attention to detail

Communication skills

Coordination skills

Education

Bachelor's degree in Logistics, Supply Chain, Business Administration, or a related field

Tools

Microsoft Excel

Job description

About the role

Responsible for coordinating and monitoring the receiving of spare parts, materials, and other items. Ensures that received items are properly checked, documented, recorded, and endorsed to the appropriate department or storage area.

Key responsibilities

• Coordinate the receiving of incoming spare parts, materials, and supplies
• Check delivered items against Purchase Orders, Delivery Receipts, and other supporting documents
• Verify quantity, item description, part number, and condition of received items
• Coordinate with suppliers, warehouse personnel, and concerned departments regarding receiving concerns
• Record and encode received items accurately in the system
• Prepare and process receiving reports and other necessary documents
• Report discrepancies such as shortages, excess items, wrong items, or damaged parts
• Coordinate proper handling and endorsement of received items to the warehouse or requesting department
• Monitor pending and incomplete deliveries
• Maintain accurate and organized receiving records and documents

About you

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or a related field
• Experience in receiving, warehouse, inventory, logistics, or Aftersales operations is preferred
• Knowledge of receiving procedures and inventory documentation
• Familiarity with Purchase Orders, Delivery Receipts, and receiving reports
• Proficient in Microsoft Excel and inventory systems
• Good attention to detail and accuracy
• Good communication and coordination skills
• Organized and able to handle multiple transactions
• Willing to work in a warehouse or service center environment