Admin/ Sales Assistant

Asia Cosmos Cosmetics Manufacturing; Quezon City; On-site; PHP 279,000 - 391,000; Full time

Job summary

Asia Cosmos Cosmetics Manufacturing in Manila is seeking an organized Administrative Support Specialist to coordinate schedules, assist with clerical tasks, and prepare documents for management. The role requires strong communication, time-management, and the ability to handle multiple tasks in a fast-paced environment.

You'll work closely with sales and management teams, coordinate with suppliers, monitor orders, and provide reliable office coordination—experience in cosmetics or manufacturing

Qualifications

• Bachelor's degree preferred
• Experience in administrative, sales support, purchasing, or office coordination is a plus
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office/Google Workspace required
• Detail-oriented and able to handle multiple tasks
• Willing to learn and take on new responsibilities
• Cosmetics/manufacturing industry experience is a plus

Responsibilities

• Manage and coordinate the schedule and appointments of the CEO/COO
• Assist with administrative and clerical tasks
• Prepare and organize documents, reports, and other business-related files
• Handle ordering and monitoring of materials, supplies, and other items for company operations
• Coordinate with suppliers and assist in monitoring orders and deliveries
• Provide administrative support to the sales and management teams
• Assist with follow-ups, coordination, and day-to-day operational requirements
• Perform other tasks and responsibilities as assigned by management

Skills

Administrative experience

Time management

Communication

Multitasking

Willingness to learn

Cosmetics industry familiarity

Office coordination

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Manage and coordinate the schedule and appointments of the CEO/COO

• Assist with administrative and clerical tasks

• Prepare and organize documents, reports, and other business-related files

• Handle ordering and monitoring of materials, supplies, and other items needed for company operations

• Coordinate with suppliers and assist in monitoring orders and deliveries

• Provide administrative support to the sales and management teams

• Assist with follow-ups, coordination, and other day-to-day operational requirements

• Perform other tasks and responsibilities as assigned by management

Qualifications

• Bachelor’s degree or college graduate preferred

• Previous experience in administrative, sales support, purchasing, or office coordination is an advantage

• Good organizational and time-management skills

• Strong communication and interpersonal skills

• Proficient in Microsoft Office / Google Workspace

• Detail-oriented, reliable, and able to handle multiple tasks

• Willing to learn and take on new responsibilities

• Experience in a cosmetics, manufacturing, trading, or FMCG company is a plus