Site Secretary & Admin Coordinator

Phils. Power-Tech Consultancy Services Corp.; Apayao; On-site; PHP 201,000 - 312,000; Full time

Job summary

Phils. Power-Tech Consultancy Services Corp. seeks a dedicated Secretary to oversee site administration at our Upper Maton project location. You will coordinate daily clerical tasks, manage files, handle communications, and ensure documents and reports are accurate and timely.

The role requires a Bachelor's degree and proficiency with MS Office; no prior site experience is required, but experience in construction administration is a plus. This is an on-site contract position in Apayao.

Qualifications

• Graduate of Bachelor's degree in Business Administration, Office Administration, or related field.
• Experience not required or with construction/project site admin exposure is a plus.
• Proficient in Microsoft Office and handling email communications.
• Strong organizational, communication and time-management abilities.
• Willing to be assigned in Upper Maton.

Responsibilities

• Oversee and coordinate site administration activities at the project site.
• Answer phone calls and redirect as needed.
• Manage day-to-day site office operations, files and documents.
• Ensure security, health and safety records and materials paperwork are kept.
• Coordinate with site management, sub-contractors and clients for proper document handling.
• Encode data and maintain project records up to date before filing.
• Communicate with site management on office supplies, documentation, schedules and activities.
• Prepare reports and documentary requirements such as activity reports and transmittals.
• Participate in administrative or site coordination meetings.

Skills

MS Office

Email handling

Organizational skills

Communication skills

Time management

Adaptability

Field-based readiness

Education

Bachelor's degree in Business Administration or Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Job description

Phils. Power-Tech Consultancy Services Corp. seeks a dedicated Secretary to oversee site administration at our Upper Maton project location. You will coordinate daily clerical tasks, manage files, handle communications, and ensure documents and reports are accurate and timely.

The role requires a Bachelor's degree and proficiency with MS Office; no prior site experience is required, but experience in construction administration is a plus. This is an on-site contract position in Apayao.