Site Secretary

Don Lee Builders, Inc.; Manila; On-site; PHP 240,000 - 300,000; Full time

Job summary

Don Lee Builders, Inc. is seeking a dedicated Site Secretary to join our construction team. You will manage project documentation, maintain filing systems, and support field operations with timely records.

The role requires attention to detail, ability to multitask in a fast-paced environment, and willingness to work on site. Proficiency in MS Office or Google Workspace is preferred.

Qualifications

• Bachelor’s degree in any field.
• 1–2 years of related working experience preferred.
• Proficiency with MS Office or Google Workspace.

Responsibilities

• Maintain an organized filing system (physical & digital) for all project documents.
• Receive, register, and distribute incoming and outgoing documents (drawings, permits, RFIs, transmittals).
• Track document revisions and maintain a log of all changes.
• Ensure documentation follows the project’s Quality Management System (QMS).
• Maintain logs of daily reports, material deliveries, manpower reports, and other site records.
• Support HR or accounting in payroll documentation (e.g., DTR, overtime records).

Skills

Multitasking

Manpower workload management

Education

Bachelor's degree in any field

Tools

MS Office / Google Workspace

Job description

We are looking for a dedicated Site Secretary to join our team & handle our documentation in the construction industry. If you have a passion for admin work & are eager to work in a dynamic environment, we’d love to hear from you!

Key Responsibilities:

• Maintain an organized filing system (physical & digital) for all project documents.
• Receive, register, and distribute incoming and outgoing documents (e.g., drawings, permits, RFIs, transmittals).
• Track document revisions and maintain a log of all changes.
• Ensure all documentation follows the project’s Quality Management System (QMS).
• Maintain logs of daily reports, material deliveries, manpower reports, and other site records.
• Support HR or accounting in payroll documentation (e.g., DTR, overtime records).

Qualifications:

• Bachelor’s degree in any field
• Preferably with 1-2 years of related working experience
• Experience in handling manpower workload, attendance, deployment schedules, and daily manpower reports is an advantage.
• Proficient in MS Office / Google Workspace applications
• Willing to work on site
• Experience in handling manpower workload, attendance, deployment schedules, and daily manpower reports is an advantage.
• Ability to multitask in a fast-paced environment