Site Coordinator

Tomodachi Global Resources Inc.; Meycauayan; On-site; PHP 446,000 - 893,000; Full time

Job summary

Tomodachi Global Resources Inc. is seeking a site operations coordinator to oversee manpower deployment and ensure compliance with company policies and applicable laws. The role includes audits, attendance and performance tracking, and coordinating with HR and Finance to ensure accurate billing and timely payroll processing.

Responsibilities also cover safety protocol enforcement, reporting on project progress, and resolving worker or client issues to maintain smooth operations on site.

Qualifications

• Experience in coordinating manpower deployment on worksites or projects.
• Strong understanding of payroll processing and billing cycles.
• Familiarity with HR policies, disciplinary actions, and CRR requirements.

Responsibilities

• Coordinate and oversee manpower deployment on worksites or projects.
• Monitor compliance with company policies and relevant laws and regulations.
• Conduct regular audits and inspections to ensure smooth project operation.
• Maintain records of workers' attendance, performance, and other information.
• Coordinate workers' activities to ensure efficiency and effectiveness.
• Resolve conflicts among workers or with clients.
• Ensure safety protocols are followed by workers.
• Prepare reports on project progress and KPIs with recommendations for improvement.
• Process billing statements based on deployment and attendance records.
• Validate payroll details and distribute pay slips timely.
• Handle employee inquiries regarding salary, deductions, and payroll disputes, coordinating with relevant departments.
• Coordinate with Operations, HR, and Finance to ensure billing accuracy.
• Monitor billing submissions and follow up on approvals or discrepancies.
• Maintain organized billing records and supporting documents.
• Address billing discrepancies with concerned personnel.
• Assist in implementing sanctions or disciplinary actions when needed.

Skills

Manpower management

Site supervision

Payroll processing

Billing accuracy

HR policy compliance

Job description

• Coordinate and oversee the deployment, and management of manpower resources on the worksite or project.
• Monitor and ensure that all workers comply with company policies and procedures, as well as any relevant laws and regulations.
• Conduct regular audit and inspections to ensure that the project is running smoothly, and identify and resolve any issues or concerns.
• Manage and maintain accurate records of workers' attendance, performance, and other relevant information.
• Coordinate and supervise the workers' activities to ensure that they are performing their tasks efficiently and effectively.
• Manage and resolve any conflicts or issues that arise among the workers or with the client.
• Ensure that all safety protocols are in place and followed by the workers.
• Prepare regular reports on the project's progress, including key performance indicators, and provide recommendations for improvement.
• Carry out field-related operational duties including payment collection, item acquisition, and other assigned responsibilities outsidetheoffice/site.
• Prepare and maintain daily work schedules based on operational requirements.
• Conduct regular site monitoring and address employee concerns and operational issues.
• Monitor employee performance, attendance, and workplace conduct.
• Prepare and process billing statements based on approved manpower deployment and attendance records.
• Responsible for accurate timekeeping, payroll billing preparation, validation, and timely distribution of employee pay slips.
• Handles and resolves employee inquiries regarding salary, deductions, pay slips, and payroll disputes, coordinating with the appropriate departments when necessary.
• Validate billing details, including headcount, attendance, rates, adjustments, and other supporting documents.
• Coordinate with Operations, HR, and Finance/Accounting to ensure billing accuracy and completeness.
• Monitor billing submissions and follow up on pending approvals or discrepancies.
• Maintain organized and updated billing records and supporting documents.
• Address and reconcile billing discrepancies in coordination with concerned personnel.
• Perform other tasks and responsibilities as may be assigned or directed by management.
• Ensure timely and proper compliance with management instructions, policies, and procedures.
• Coordinate with concerned departments regarding tasks and operational requirements.
• Provide necessary reports, updates, and documentation as requested by management.
• Coordinate with HR regarding employees who violate company or client policies, including CRR requirements, and assist in implementing appropriate sanctions or disciplinary actions in accordance with established procedures.