Senior Remote Executive Assistant: Calendar, Travel & Ops

REMOTE STAFF, INC.; Makati; Remote; PHP 420,000 - 650,000; Full time

Job summary

Remote Staff, Inc. is seeking an Executive Assistant to support an executive team from a fully remote setup in the Philippines. You will manage calendars, coordinate travel, prepare communications, and organize complex workflows across real estate, finance, and media projects.

The role emphasizes proactive ownership, top-tier communication, and strict prioritization to protect an executive's time while delivering reliable, organized support across multiple priorities.

Qualifications

• Proactive ownership and ability to operate with minimal instruction.
• Extensive experience supporting C-suite leaders or multi-entity entrepreneurs.
• Digital competency with Canva, social media tools and project trackers.
• Outstanding written and verbal communication with strong follow-through.
• Full-time availability dedicated strictly to this single role.

Responsibilities

• DIGITAL BRAND & MEDIA SUPPORT: manage content scheduling, captions, assets, Canva tasks.
• REAL ESTATE / PROPERTY ADMINISTRATION: maintain files, deadlines, contracts, vendor matters.
• FINANCIAL ADMINISTRATION: organize invoices, track payments, maintain records.
• ADDITIONAL CORE: calendar management, travel coordination, meeting prep, executive correspondence, deadlines, events, SOPs, multi-priority workflows, professional communications.

Skills

Proactive ownership

Executive support

Digital competency

Communication & reliability

Exclusivity

Tools

Canva

GoHighLevel CRM

Google Workspace

WhatsApp

Social media platforms

ClickUp

Monday.com

Asana

Zoom

Google Meet

AI tools (ChatGPT)

Job description

Remote Staff, Inc. is seeking an Executive Assistant to support an executive team from a fully remote setup in the Philippines. You will manage calendars, coordinate travel, prepare communications, and organize complex workflows across real estate, finance, and media projects.

The role emphasizes proactive ownership, top-tier communication, and strict prioritization to protect an executive's time while delivering reliable, organized support across multiple priorities.