Administrative Assistant

DATEM INC.; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

DATEM INC. in Metro Manila is seeking a Finance and Administrative Support professional. The role covers accounting entries, AP/AR processing, petty cash, and assisting with month-end and year-end close, tax filings, and audits.

You will also manage office records, coordinate meetings and travel, prepare memos, handle office supplies, and serve as a contact for finance-related inquiries, while upholding accuracy and confidentiality.

Qualifications

• Bachelor's degree in Finance, Business Administration, or a related field (or equivalent work experience).
• 1–2 years of relevant work experience preferred, fresh graduates may be considered.
• Proficiency in MS Office, especially Excel and Word.
• Intermediate to advanced Excel skills including formulas, pivot tables, and data analysis.
• Knowledge of accounting software such as QuickBooks or SAP is an advantage.
• Strong organizational skills, attention to detail, and accuracy.
• Good communication and interpersonal skills.

Responsibilities

• Prepare, record, and reconcile accounting entries in compliance with company policies and relevant regulations.
• Assist in processing accounts payable and receivable, including invoice preparation and payment follow-ups.
• Maintain petty cash and process reimbursements.
• Support month-end and year-end closing activities.
• Assist in the preparation of financial reports, tax filings, and other compliance requirements.
• Assist auditors during internal and external audits.
• Manage and maintain office files, documents, and records (both physical and electronic).
• Coordinate schedules, meetings, communications, and travel arrangements for staff.
• Prepare correspondence, memos, and other administrative documents.
• Manage office supplies and monitor inventory levels.
• Act as the point of contact for internal and external inquiries related to finance and administration.
• Provide general clerical support to the finance and management team.

Skills

MS Office (Excel, Word)

Advanced Excel

Communication skills

Attention to detail

Confidential information handling

GAAP knowledge

Interpersonal skills

Education

Bachelor's degree in Finance or Business Administration

Tools

QuickBooks

SAP

Job description

Job Description

Finance and Accounting Responsibilities

• Prepare, record, and reconcile accounting entries in compliance with company policies and relevant regulations.
• Assist in processing accounts payable and receivable, including invoice preparation and payment follow-ups.
• Maintain petty cash and process reimbursements.
• Support month-end and year-end closing activities.
• Assist in the preparation of financial reports, tax filings, and other compliance requirements.
• Assist auditors during internal and external audits.

Administrative and Office Support

• Manage and maintain office files, documents, and records (both physical and electronic).
• Coordinate schedules, meetings, communications, and travel arrangements for staff.
• Prepare correspondence, memos, and other administrative documents.
• Manage office supplies and monitor inventory levels.
• Act as the point of contact for internal and external inquiries related to finance and administration.
• Provide general clerical support to the finance and management team.

Qualifications

• Bachelor's degree in Finance, Business Administration, or a related field (or equivalent work experience).
• Preferably with at least 1–2 years of relevant work experience (fresh graduates may be considered).
• Proficiency in MS Office (especially Excel and Word).
• Intermediate to advanced Excel skills including formulas, pivot tables, and data analysis
• Knowledge of accounting software (e.g., QuickBooks, SAP) is an advantage.
• Strong organizational skills, attention to detail, and accuracy.
• Good communication and interpersonal skills.
• Ability to work with minimal supervision and handle confidential information
• Basic understanding of accounting principles (GAAP) and financial record-keeping