Senior Executive Assistant to MD — Projects & Dashboards

D2B; Philippines; Remote; PHP 599,000 - 798,000; Full time

Job summary

D2B in New Zealand seeks a proactive Executive Assistant to be the right-hand support to the Managing Director. This full-time independent contractor role goes beyond diary management, handling inboxes, travel, reporting, and workflow development.

You will work closely with leadership to coordinate priorities, develop efficient workflows, and produce meaningful reporting to support business decisions. The ideal candidate is highly organised, tech-savvy, and prepared to create structure and

Qualifications

• Previous experience as an Executive Assistant or Senior Administrative role.
• Exceptional organisational and time management skills.
• Excellent written and verbal English communication.
• Strong experience managing executive calendars and email inboxes.
• Advanced Microsoft Office skills, including Excel and PowerPoint.
• Experience preparing executive reports and dashboards.
• Comfort with project management software.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Proactively manage multiple email inboxes and prioritise communications.
• Draft correspondence and respond to enquiries on behalf of the MD.
• Coordinate meetings, appointments, and calendar management.
• Organise domestic and international travel, accommodation, itineraries.
• Prepare agendas, meeting notes, and follow-up items.
• Lead as primary admin support for day-to-day executive activities.
• Assist with project coordination and workflow management.
• Prepare executive reports and business dashboards.
• Develop and improve internal workflows and business processes.

Skills

Executive support

Inbox management

Calendar management

Travel coordination

Reporting

Dashboards

Workflow development

Microsoft Office

PowerPoint

Excel

English communication

Tools

Microsoft 365

Google Workspace

Asana

ClickUp

Monday.com

CRM systems

AI tools

Job description

D2B in New Zealand seeks a proactive Executive Assistant to be the right-hand support to the Managing Director. This full-time independent contractor role goes beyond diary management, handling inboxes, travel, reporting, and workflow development.

You will work closely with leadership to coordinate priorities, develop efficient workflows, and produce meaningful reporting to support business decisions. The ideal candidate is highly organised, tech-savvy, and prepared to create structure and