Senior Executive Admin & Operations Coordinator

Beauty 100 (S) International Pte Ltd; Santo Niño 1st; On-site; PHP 1,915,000 - 3,009,000; Full time

Job summary

Beauty 100 Wellness Group is seeking a highly organized Executive Admin to join our Raffles Place office. This full-time role will provide comprehensive administrative support to our senior leadership, ensuring smooth office and branch operations.

The role covers calendar management, coordination across departments, HR assistance, procurement, event coordination, and confidential handling of sensitive information. A fast-paced environment and proactive mindset are essential.

Qualifications

• Minimum 3 years of experience in an Executive/PA/Operations role.
• Highly organized with strong multitasking and follow-up skills.
• Ability to work independently in a fast-paced environment.
• Strong English communication and writing skills.
• Good problem-solving and attention to detail.
• Proficient in Microsoft Office, Google Workspace, spreadsheets and digital systems.
• Comfortable with both strategic coordination and hands-on execution.
• Discreet, mature, trustworthy, and able to maintain confidentiality.
• Positive attitude with initiative and willingness to learn.

Responsibilities

• Manage calendars, appointments, meetings, reminders, and travel for senior management.
• Coordinate between management, staff, vendors, landlords, contractors, and external partners.
• Follow up on tasks, deadlines, reports, and operational matters.
• Assist in business expansion, project coordination, and outlet administration.
• Prepare reports, presentations, notes, SOPs, letters, and internal communications.
• Support HR and admin tasks including interview coordination and onboarding documentation.
• Manage digital files, databases, claims, invoices, records, and systems.
• Assist with procurement, logistics, and ad-hoc operations.
• Coordinate company events, trainings, meetings, and overseas trips.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Multitasking

Independent work

English communication

Discretion

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Beauty 100 Wellness Group is seeking a highly organized Executive Admin to join our Raffles Place office. This full-time role will provide comprehensive administrative support to our senior leadership, ensuring smooth office and branch operations.

The role covers calendar management, coordination across departments, HR assistance, procurement, event coordination, and confidential handling of sensitive information. A fast-paced environment and proactive mindset are essential.