Singapore CBD Admin & Operations Coordinator

Shermaine Chan at HSBC LIFE (SINGAPORE) PTE. LTD.; Santo Niño 1st; On-site; PHP 1,532,000 - 2,079,000; Full time

Job summary

HSBC LIFE (SINGAPORE) PTE. LTD. is seeking a motivated administrative professional to support the Director and team in a fast-paced Singapore CBD office.

The role covers secretarial duties, calendar management, basic bookkeeping, and HR onboarding, with exposure to Canva and design tasks. The ideal candidate is organized, detail-oriented, and proficient in MS Office and Google Workspace, with English and Mandarin language skills preferred for regional liaison.

Qualifications

• Minimum Local Diploma holder.
• Proficient in Microsoft Office Suite and Google Workspace.
• Bilingual in English and Mandarin preferred to liaise with regional offices.

Responsibilities

• Perform general secretarial and administrative duties.
• Provide support to the Director and Manager.
• Manage calendars, coordinate schedules, and arrange appointments.
• Oversee day-to-day office operations, including office supplies and vendor coordination.
• Process expense claims, handle basic bookkeeping, and prepare reports.
• Assist with HR onboarding, documentation, and filing.
• Prepare presentations using Microsoft PowerPoint and manage spreadsheets with Microsoft Excel.
• Create basic designs using Canva and Photoshop.
• Manage social media platforms such as LinkedIn, Facebook, and Instagram, as well as maintain the WIX website.
• Handle client servicing, data entry, daily email follow-ups, and e-filing.
• Perform other ad hoc administrative duties as assigned.

Skills

MS Office

Google Workspace

Bilingual EN/Mandarin

Education

Local Diploma

Job description

HSBC LIFE (SINGAPORE) PTE. LTD. is seeking a motivated administrative professional to support the Director and team in a fast-paced Singapore CBD office.

The role covers secretarial duties, calendar management, basic bookkeeping, and HR onboarding, with exposure to Canva and design tasks. The ideal candidate is organized, detail-oriented, and proficient in MS Office and Google Workspace, with English and Mandarin language skills preferred for regional liaison.